Mirakl - Labs
10 hours ago
Executive Assistant - Tech Leadership
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Company information
- Company
- Mirakl - Labs
- Location
- Paris, France France
- Posted
- 10 hours ago
Job description
About Mirakl:
Founded in 2012, Mirakl has been at the forefront of marketplace innovation, empowering every business to compete in the platform economy.
Today, Mirakl's operating system combines an enterprise marketplace solution (Mirakl Platform) that enables retailers and B2B organizations to launch, scale, and operate marketplaces and dropship, AI-powered multichannel selling (Mirakl Connect), retail media (Mirakl Ads) and an agentic commerce infrastructure (Mirakl Nexus).
With dual headquarters in Boston and Paris, Mirakl helps a global ecosystem of 450+ marketplaces (B2C and B2B) and a network of over 100k third-party marketplace sellers. Brands like Macy's, Decathlon, Carrefour, Asos, and Airbus Helicopters use Mirakl to grow their businesses in new and remarkable ways.
For more information: www.mirakl.com.
Mirakl in Numbers:
- 🗓️ Founded in 2012 | Member of French Tech Next40
- 👥 750+ employees in 9 offices worldwide: Paris, Barcelona, Bordeaux, Boston, London, Munich, New York, Sydney, Tokyo
- 🇫🇷 350+ Mirakl Tech teams members mainly based in France
- ⚙️ 5 Saas Solutions
Our Values:
Working at Mirakl means accelerating your career alongside ambitious, passionate, and supportive colleagues. We're proud of the diversity of backgrounds, perspectives, and experiences that make our teams unique.
Our 5 values guide how we collaborate:
- 💡 Work Hard Together: Teamwork and collaboration are the foundation of our success
- 🏆 Get Things Done: We prioritize action and efficiency for impactful results
- 🚀 Go Above & Beyond: We tackle challenges proactively and always aim for excellence
- 🎓 Succeed Through Expertise: Knowledge sharing and continuous learning are core to our culture
- 🤝 Satisfy & Empower Clients: We're committed to our clients' success
The Team You Will Join
What You'll Do
Executive Support — Labs Leadership Team (CTO and Chief Data & AI Officer)
- Coordinate and proactively manage executive business calendars (anticipate conflicts, prioritise competing demands, proactively optimize agenda with enough buffers)
- Arrange travel end-to-end — flights, hotels, ground transport, visas — and ensure all logistics are in place well in advance of each trip
- Prepare and process expense reports for executives when requested, in line with internal policies
- Type, revise, edit Linkedin communications
- Handle sensitive and confidential information with absolute discretion
Labs Team Support
- Arrange and coordinate team meetings
- Manage and coordinate specific projects in support of the labs teams, for example: client visits in Mirakl HQ in Paris, team building lunches
- Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance to ensure timely processing
- Liaise with HR, Finance, and IT on behalf of both departments for any operational or administrative requests (Lucca, TravelPerk, Expensya)
Event Planning & Management
- Own end-to-end logistics for a wide range of events : internal Labs Kick-Offs, QBRs, Mirakl Makers Club, team building activities
- Ensure all logistics associated with travel, offsite meetings, and events are fully in place well ahead of each date
- Source and negotiate with venues, caterers, AV suppliers, and other vendors; manage event budgets and track spend
- Manage attendee registration, invitations, RSVPs, and on-site check-in processes
- Coordinate speaker and VIP logistics: preparation materials, rehearsals, and on-site support
What You'll Bring
- 3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organisation
- Proven track record in event planning and management, from intimate team offsites to large-scale conferences
- Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya)
- Highly organised, with the ability to juggle multiple workstreams and rapidly shifting priorities without losing composure
- Proactive and solutions-oriented — you anticipate needs before they become problems
- Impeccable discretion when handling sensitive business and personnel information
- Genuine curiosity for AI tools, with a drive to leverage them in your day-to-day work
- Strong collaborative mindset — a true team player who elevates those around them
Tools Used
- Google Suite
- Slack
- Confluence
- TravelPerk
- Expensya / Lucca
- Dust
Languages
- French: Fluent (C2 level required)
- English: Fluent (B2 level required)
Our Hiring Process
- Recruiter Intro Call — Get to know each other with Juliette, discuss your background and answer your questions about Mirakl
- Hiring Manager Interview with Claire (~1 hour) — A deep dive into your experience and approach, including a practical case study to showcase how you work
- Executive Interviews — Meet the CTO and key members of the Labs leadership team to assess mutual fit and discuss the role in greater depth
We welcome collaborators with their diverse perspectives and experiences to power us forward. These often far exceed conventional job requirements and help us create a culture of continuous learning. If you're ready to join a global leader powering digital transformation for 450+ of the world's most innovative retailers and B2B organizations.
As part of our recruitment process, Mirakl processes your personal data to review and manage your application and, where appropriate, to consider your profile for future opportunities. You can exercise your data protection rights at any time, and as further detailed in our policies. For more information about how we process your personal data and your rights, please consult our Recruitment Privacy Notice, here in English and here in French.
We may use Artificial Intelligence (AI) solutions to help streamline our hiring process, including screening applications, analyzing resumes, and assessing responses. While AI helps us work efficiently, all final hiring decisions are made by humans. For more information, visit our AI Guidelines for Candidates and Interviews.
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Required skills
- teamwork
- team player
- logistics
- action
- efficiency
- discretion
- fluent english
- paris
- france
- collaboration
- backgrounds
- event management
- english language
- artificial intelligence
- carrefour
- hands-on experience
- best practices
- diversity
- marketplaces
- confluence
- proactive
- bordeaux
- b2b
- digital transformation
- slack
- recruitment process
- event logistics
- continuous learning
- b2c
- knowledge sharing
- munich
- sydney
- purchase management
- london
- success
- client success
- executive assistant
- french language
- event planning
- hiring process
- ai tools
- solutions-oriented
- collaborative mindset
- retail media
- boston
- experiences
- google suite
- confidential information
- ai solutions
- barcelona
- vendors
- application management
- on-site support
- proven track record
- fluent french
- highly organised
- b2 level english
- tech leadership
- hotels
- executive support
- dropship
- internal policies
- lucca
- cto
- flights
- qbrs
- dust
- client visits
- asos
- mirakl
- retailers
- travel logistics
- application review
- personal data
- new york
- efficiently
- diverse perspectives
- tokyo
- caterers
- executive team
- airbus helicopters
- decathlon
- impactful results
- ground transport
- arbeitnow
- visas
- team building activities
- coordinate meetings
- anticipate needs
- administrative requests
- perspectives
- global leader
- platform economy
- macy's
- strategic impact
- executive interviews
- collaborators
- executive assistant experience
- timely processing
- international organisation
- genuine curiosity
- operational requests
- shifting priorities
- invitations
- coordinate projects
- humans
- end-to-end logistics
- screening applications
- analyzing resumes
- assessing responses
- handle sensitive information
- passionate colleagues
- french tech next40
- mirakl nexus
- rehearsals
- supportive colleagues
- future opportunities
- mutual fit
- ambitious colleagues
- wide range of events
- travelperk
- buffers
- rsvps
- recruitment privacy notice
- hiring manager interview
- improve processes
- mirakl ads
- ai guidelines for candidates and interviews
- payflows
- mirakl connect
- global ecosystem
- marketplace innovation
- enterprise marketplace solution
- mirakl platform
- b2b organizations
- ai-powered multichannel selling
- agentic commerce infrastructure
- executive assistant team
- senior c-levels
- mirakl's growth
- labs leadership team
- chief data & ai officer
- linkedin communications
- mirakl hq
- team building lunches
- expensya
- internal labs kick-offs
- mirakl makers club
- offsite meetings
- av suppliers
- on-site check-in
- preparation materials
- fast-growing organisation
- large-scale conferences
- expense management platforms
- purchase management platforms
- impeccable discretion
- personnel information
- recruiter intro call
- juliette
- claire
- practical case study
- data protection rights
- final hiring decisions
- dual headquarters
- 450+ marketplaces
- 100k+ third-party marketplace sellers
- 750+ employees
- 9 offices worldwide
- 350+ mirakl tech teams members
- 5 saas solutions
- unique teams
- work hard together
- get things done
- go above & beyond
- proactively tackle challenges
- aim for excellence
- succeed through expertise
- satisfy & empower clients
- executive assistant to the ceo
- seamless operational support
- drive efficiency initiatives
- coordinate calendars
- manage calendars
- anticipate conflicts
- prioritize demands
- optimize agenda
- arrange travel
- end-to-end travel
- prepare expense reports
- process expense reports
- type communications
- revise communications
- edit communications
- labs team support
- arrange meetings
- manage projects
- raise purchase orders
- track invoices
- liaise with finance
- liaise with hr
- liaise with it
- own logistics
- source venues
- negotiate venues
- manage event budgets
- track event spend
- manage attendee registration
- coordinate speaker logistics
- coordinate vip logistics
- 3-5+ years experience
- intimate team offsites
- juggle workstreams
- without losing composure
- sensitive business information
- leverage ai
- day-to-day work
- elevates colleagues
- c2 level french
- innovative retailers
- streamline hiring process
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