Working Student Office Management & Operations (m/f/d)

„Pushing boundaries, thinking disruptively, shaping the future – be part of it as we mold the talent of tomorrow.“

The Franklin Institute of Applied Sciences stands for disruption and innovation in the education industry. We are redefining the online education landscape – fast, ambitious, and with an entrepreneurial spirit. Our claim: Excellence, measurable results, and real transformation for our participants.

In our Munich office, you will be a central point of contact for daily office life, ensuring that organization, communication, and administration run smoothly together. You will maintain an overview, think proactively, and tackle tasks pragmatically – in a structured, reliable manner and with an eye for detail.

Office Management & Organization

• You will ensure smooth daily office operations by confidently managing recurring tasks and ensuring that everything is always where it needs to be.
• Processing incoming and outgoing mail as well as general organizational matters.
• Point of contact for smaller office-related issues so that the team can concentrate on their work.

Assistance & Coordination

• Support for management and the operational team in daily business.
• Coordination of appointments, travel, and hotel bookings, as well as preparation and follow-up of meetings.
• Communication and coordination with various internal and external stakeholders – respectfully and professionally.

Events & Processes

• Organizational support for team events and internal activities.
• Contributing to and improving internal processes – you will identify areas where things could be simpler and get involved.

You are an organizational talent, communicative, and can keep a cool head even when a lot is happening at once.

Must-Haves:

• Enrolled student (m/f/d) with approximately 20 hours per week and availability on-site in Munich.
• Structured, independent, and reliable way of working: You finish things without needing to be prompted.
• Organizational talent: You can keep multiple topics in view simultaneously and set priorities sensibly.
• You are strong in communication when dealing with different stakeholders – respectful, considerate, clear, written and spoken, in German and English.
• Proficient in using digital tools (including AI tools like ChatGPT or Gemini).
• Discretion and reliability when handling sensitive topics.

Nice-to-Haves:

• First experience in office management or an assistant role, or a comparable field.
• Interest in HR, onboarding, and people topics, and operations.
• Experience in organizing events or internal activities.
• Knowledge of tools like Slack, Notion, Google Workspace, or similar applications.
• Enjoy questioning internal processes and making them a bit more efficient.

With us, you are in the thick of it from day one: a role with real responsibility and a tangible impact on our daily work. We work in a modern, digital environment with clear processes, short communication lines, and a lot of pragmatism – and we value a respectful, humorous working atmosphere just as much as results.

You will get an honest look behind the scenes of a growing education company and work closely with the team and management. Plenty of room to contribute your own ideas and the flexibility to balance everything well with your studies are a matter of course for us.

By the way: Entry is also possible through an internship with independent project work – including the prospect of continuing with us as a working student afterward. Just talk to us, and we will find the right model together.

We look forward to your application! :)

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