Management Assistant / Executive Business Support (24-28 hours per week)

Are you someone who brings overview where many things are happening simultaneously? Who not only manages schedules but also sees what needs attention? And do you get energy from organizing, coordinating, thinking ahead, and ensuring that appointments are actually followed up? Then this might be a role that suits you well. For our management team, we are looking for a Management Assistant / Executive Business Support. Someone who works closely with management and helps bring peace, structure, and sharpness to a dynamic environment. You are an important link in the organization: you know what's going on, sense where sensitivities lie, and help bring together the right people, topics, and actions. In this role, you are more than just the person who schedules appointments. You help monitor priorities, prepare meetings, keep track of actions and deadlines, and ensure that decisions don't get lost in the hustle and bustle of the day. You easily communicate with colleagues, management team members, clients, and external relations. You do this professionally, accessibly, and discreetly.

• Managing complex schedules and monitoring where time and attention are directed.
• Organizing and preparing meetings, gatherings, and internal events.
• Recording actions, decisions, and deadlines, and monitoring their follow-up.
• Coordinating with internal and external stakeholders and ensuring clear, careful communication.
• Supporting with invitations, follow-up, presentations, and practical preparation.
• Receiving signals from the organization and relaying them in a timely and careful manner.
• Thinking ahead, asking critical questions when something is not logical, and helping management stay sharp.

What do you bring?

• 3+ years of experience in a support role, preferably close to management or executive level.
• Strong in planning, organizing, and setting priorities.
• Proficient in using Outlook, Teams, Word, PowerPoint, and Excel.
• Clear and careful writing, and a keen sense of what tone suits which audience.
• Discreet handling of confidential information.
• Remaining calm and structured, even when many things are happening at once.
• Being proactive and connective, and daring to sharpen in a pleasant way.

What can we offer you?

• A salary between € 3,300 and € 4,000 gross per month (based on 40 hours). This is an indication, not an absolute range.
• 26 vacation days and the option to purchase additional vacation days.
• We offer excellent secondary employment conditions, including a mobility budget or the choice of a pool car, laptop, phone, and the opportunity to participate in outings organized by our staff association.
• At Cegeka, we encourage lifelong learning. You will have ample opportunities to work on your personal development through education, courses, and training offered by our own CAMPUS.

• We understand the importance of a good work-life balance. That's why we offer flexibility in working hours and location. You can work at one of our offices, at the client's site, or from home. We also offer you the possibilities to set up your home workspace.
• A warm, inclusive organizational culture with the 'Shoulder to Shoulder' principle: collaboration is central.
• We have been a Top Employer for 9 consecutive years. This means you will be working for an organization that has received international recognition for our training and HR policy for 9 years.