Junior Workplace & Front Desk Manager (f/m/d)

About Us

Zenjob is an AI-powered platform for flexible staffing solutions that has been efficiently connecting companies and temporary workers since 2015. Companies use our platform to book ready-to-deploy employees in real-time on short notice, while students use our app to find part-time jobs that can be optimally combined with their studies. Over 40,000 students and 1,000 partner companies from logistics, retail, and gastronomy in all major German cities share our belief that good work is not a matter of chance. Good work starts here.

About the Role

In the role of Junior Workplace & Front Desk Agent, you are the face of Zenjob. You ensure that our Berlin office serves as the company's business card and that daily operations run smoothly. You are the first point of contact for our "Zennies" (our employees) and guests, and through your presence and organizational talent, you create a professional and welcoming environment.

What you'll do with us

• Face of the Company: Your main workplace is our reception. You greet guests, applicants, and employees with a positive attitude and are the central point of contact for all daily office concerns.

• Front Desk Management: You are responsible for all package and delivery management, mail processing, and ticket and email traffic. You ensure that inquiries are processed quickly and in a solution-oriented manner.

• Workplace Operations: You always have our office in view. You check inventory (office supplies, drinks, and snacks) and reorder them independently. You ensure that meeting rooms and collab spaces are always ready for use and tidy.

• Interface Management: You maintain contact with our stakeholders (IT, Marketing, Facility Management, cleaning services, and suppliers). You coordinate craftsman appointments and ensure that repairs are carried out promptly.

• Standards & Safety: You ensure compliance with our office standards and actively support us with occupational safety so that all Zennies feel safe and comfortable in the office.

• Culture & Events (On Top): You support the team in preparing and conducting internal events and culture initiatives (e.g., summer & winter parties, culture talks, diversity & inclusion, and corporate social responsibility events).

What you bring

• Passion for the Front Desk: You love the role of a host. You draw energy from being in direct contact with people, and a top-organized office leaves you satisfied at the end of a workday.

• Service Gene & Hands-on Mentality: You see where help is needed before you are asked. You work in a structured and reliable manner and are not afraid to get your hands dirty operationally.

• Presence in the Office: Your job takes place where our Zennies are. Since staffing the front desk and physical office management are your core tasks, remote work is only possible to a very limited extent in this position.

• Organizational Talent: You keep track of deliveries, appointments, and orders – even when things get hectic at the reception.

• Language Skills: You communicate confidently and friendly in German and English. (English is our company language)

What we offer:

🏖️ Time to Switch Off & Recharge

• 28 vacation days (increase by 1 day every two calendar years up to a maximum of 30 days for full-time employees; proportionally for part-time employees according to the number of working days per week)

• 1 paid special vacation day per year for volunteer work

• 5 days of paid educational leave

• Possibility for unpaid leave

• 10 paid days for child's absence due to illness

🚀 Further Development & Learning

• €750 annual further training budget per employee

• Additional team training budget & internal workshops

• Mentoring, career coaching & Zenjob University

🚲 Sustainable Mobility

• €40 monthly credit with NAVIT (public transport, bike sharing, etc.)

💪 Health & Well-being

• €30 monthly subsidy for Urban Sports Club

• 25% discount on memberships at FitX

🥗 Food & Office Life

• Monthly Monday Lunch, free drinks, fruit & vegetable basket

• Up to €115.05/month tax-free meal allowance via Circula

• Snacks & drinks after our All Hands Meetings

💼 Finances & Provision

• Company pension scheme via Finsurancy at attractive group rates

• Transfer service for existing company pension contracts

🎉 Culture & Team Spirit

• Quarterly team events, summer & winter party

• Budget for birthdays & gifts for company anniversaries

• Our values are lived: Humble, Helpful, Hungry & Honest

Do you enjoy being the heart of the office and making the front desk your domain?

Then apply now and send us your documents. We look forward to hearing from you!

🎥 Watch our Office Tour Video.

We invite you to visit our career page, follow our LinkedIn page, and connect with us on Instagram.

We are proud to be an employer that offers equal opportunities. We are committed to assessing every qualified person based on their abilities, regardless of age, gender identity, ethnic origin, sexual orientation, disability status, or religion. It is not necessary to include your photo and age with your application.

Find Jobs in Germany on Arbeitnow