Founder's Associate (CEO & Business Operations)

We are looking for a Founder’s Associate who will work closely with the founders and management of a deep-tech company that develops AI-based perception systems for robotics and safety-critical applications.

The position combines CEO Office, Business Operations, Executive Support, and Strategic Projects.

You will provide support where information needs to be structured, decisions prepared, and topics consistently brought to a conclusion: in the preparation of a pitch deck for investors, in follow-up after a customer meeting, in the preparation of management information, or in the implementation of internal processes.

At the same time, operational topics such as preparatory financial accounting, invoice management, CRM maintenance, inventory management, or the coordination of external service providers are also part of the daily routine.

This is neither a classic assistant role nor a purely strategy role.

We are looking for someone who wants to take responsibility, enjoys bringing together diverse topics, and can handle both management presentations and operational details.

With increasing experience, you will independently take over clearly defined workstreams, projects, and operational processes.

Responsibilities

CEO Office & Founder Support

You will work closely with founders and management on operational, commercial, and strategic topics.

You will prepare meetings with customers, partners, and investors, structure relevant information, and create decision bases, presentations, and management updates.

After meetings, you will ensure that decisions, responsibilities, and next steps are documented and consistently followed up.

In doing so, you will increasingly develop a good understanding of what information management needs to make quick and informed decisions.

Pitch Decks, Research & Strategic Projects

You will support the creation and further development of pitch decks, investor documents, and management presentations.

You will research markets, competitors, potential customers, partners, and new business opportunities, and prepare the results in a structured manner.

In the context of fundraising, strategic partnerships, or important customer projects, you will support preparation, coordination, and follow-up.

With increasing experience, you can independently coordinate clearly defined strategic projects.

Sales & Commercial Operations

You will ensure that leads, customer contacts, and agreed-upon next steps from sales and business development discussions are consistently followed up.

You will keep CRM data up-to-date, support customer appointments and proposals, and prepare account research, pipeline overviews, and commercial documents.

With increasing experience, you can independently take over individual commercial workstreams or projects.

Finance & Administration

You will support preparatory financial accounting and collaboration with internal and external finance stakeholders.

This includes, in particular, the structured recording and management of invoices, receipts, and financially relevant documents, as well as invoice tracking and supplier documentation.

You will help to keep open administrative topics transparent and consistently follow up on them.

You don't have to be an accountant. However, careful handling of numbers, documents, and financial information is essential.

Business Operations

You will support management – especially the COO – in the implementation and further development of internal processes.

This includes, among other things, asset and inventory management, procurement and vendor management, operational documentation, internal registers, and the coordination of external service providers.

You will help to reliably execute existing processes, identify weaknesses early, and prepare improvements.

Where processes are unnecessarily manual, you should not simply take on additional work, but rather think together with the respective responsible persons about how processes can be simplified, digitized, or automated.

With increasing experience, you can independently take responsibility for clearly defined operational processes and projects.

Qualifications

Must Have

1. Fluent German and English

You can communicate confidently and professionally both internally and with customers, partners, and external stakeholders.

2. 1–4 years of relevant professional experience

For example, in a startup, scale-up, CEO Office, Business Operations, Consulting, Venture Development, Project Management, or a comparable generalist role.

3. Very good organizational and execution skills

You can structure multiple topics in parallel, recognize priorities, and reliably bring tasks to completion.

4. Confident use of business tools and information

You can work professionally with presentations, spreadsheets, documents, and digital tools and present complex information in an understandable way.

5. Hands-on mentality and ownership

You are willing to work on both strategic projects and administrative and operational tasks without needing every single step to be dictated.

Nice to Have

1. Pitch Decks & Fundraising

Experience with pitch decks, fundraising, investor relations, or management presentations.

2. Finance & Commercial Operations

Experience with CRM, preparatory financial accounting, finance operations, or commercial processes.

3. Automation & AI Tools

Experience with process automation, AI tools, no-code solutions, or modern SaaS platforms.

4. Deep-Tech Interest

Interest or initial experience in the field of Artificial Intelligence, Computer Vision, Robotics, Autonomous Systems, or Deep Tech.

Benefits

• 30 days of vacation
• Job Ticket
• Urban Sports Club
• Direct collaboration with founders and management
• Early responsibility for own projects and processes
• Broad insight into fundraising, sales, finance, and business operations
• Opportunity to actively shape internal processes with modern AI, automation, and SaaS tools

The role is designed for you to gradually take on more responsibility.

Initially, you will primarily support with coordination, analysis, administration, and follow-ups.

With increasing experience, you will take over your own workstreams, processes, and projects.

Depending on your strengths and the company's development, the position can evolve in the long term, for example, towards Chief of Staff, Business Operations, or Strategic Projects.

If you are eager to work closely with entrepreneurial decisions, take responsibility, and at the same time are not afraid of the operational details that actually keep a company running, let's talk.

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