Executive & Marketing Support Specialist

We are a global Enterprise Software solution provider with a passion for sustainability, we pride ourselves in providing to our large corporate customers the Papyrus Platform for their most interesting customer engagement and Omni-Channel communication projects in Europe and internationally. www.isis-papyrus.com.

Are you a natural-born 'Organisationstalent' who thrives in a fast-paced environment? We are looking for a proactive, indispensable all-rounder to act as the CEO assistant and supports the international marketing team. This isn't just an administrative role; you'll be a key player supporting our strategic efforts in a dynamic, international setting.
Executive Support: Comprehensive, proactive assistance for the CEO.
Travel & Logistics: End-to-end planning and booking of international business travel, ensuring seamless logistics, visas, and detailed itineraries.
Financial Coordination: Handling of invoices, expenses, and confidential financial documentation with extreme precision.
Marketing & Team Support: Act as the central interface for the global Marketing team, supporting events, workshops, perform reception duty, meet and greet guests, and perform data updates.
Team Support: Events, travel, minutes, and follow-up on action items to ensure deadlines are met across departments. Process Optimization: Independently identify and implement improvements to existing administrative or coordination workflows to boost efficiency.

Your Profile: (What We're Looking For)

• Mindset: You are proactive, anticipating needs before they are voiced, and are comfortable working autonomously.
• Experience: Proven track record in a similar Executive Assistant, Office Management, or Coordination role, ideally within an international software company.
• Skills: Exceptional organizational and time management skills. Professional proficiency in MS Office Suite (Outlook, Excel, PowerPoint).
• Languages: Excellent communication skills in German and English (spoken and written) are mandatory due to the international context.

What We Offer:

• A role with direct exposure to executive decision-making and international business strategy.
• The opportunity to shape your own work environment and processes.
• Competitive compensation and benefits.
• A vibrant, diverse, and supportive international team culture.

If you are ready to be the indispensable anchor of our CEO's office, apply now with your CV and cover letter, telling us why you are the perfect all-rounder for us!