Executive Assistant (m/f/d/x)

YOUR ROLE

As an Executive Assistant (m/f/d/x), you are the central hub for our two Managing Directors. You ensure that they can concentrate on the essentials by bringing structure, clarity, and prioritization to their daily lives.

You are not just organizational support, but a true sparring partner: proactive, strong in communication, and always one step ahead.

WHAT AWAITS YOU

• Email Management: You keep the Managing Directors' inbox under control, filter, prioritize, and prepare responses
• Calendar & Priority Management: You manage our two Managing Directors' calendars end-to-end, prioritize appointments, and resolve conflicts before they arise
• Communication Hub: You are the central point of contact between management, team, investors, and external partners
• Meeting & Event Coordination: You organize internal and external meetings, offsites, and workshops, including agenda, preparation, and follow-ups
• Travel Management: You plan and coordinate business trips (including logistics, bookings, and smooth execution)
• Operational Support: You take on administrative and operational tasks in day-to-day business and free up their time
• Project Support: You support strategic initiatives and take on projects independently
• Information Management: You ensure that information is structured, accessible, and at the right place at the right time

WHAT YOU BRING

• Several years of experience as an Executive Assistant, Personal Assistant, or in a comparable role
• Strong organizational skills and a very good sense of priorities
• Good basic commercial understanding
• High degree of discretion, trustworthiness, and personal responsibility
• Proactive, solution-oriented working style – you think along and ahead
• Very good communication skills in German and English
• Ability to maintain an overview even in dynamic, fast-paced environments
• Confident use of common tools (Google Workspace / MS Office, calendar tools, etc.)

WHAT WE OFFER

• An attractive salary package that is oriented towards your experience, qualifications, and responsibility. A hybrid work model with the option to work both remotely and from our office in Berlin-Mitte.
• 30 days of vacation, and we also give you half a day off on December 24th + 31st.
• A personal training budget of at least €500, possibly more, with which we invest in your further development together.
• Exciting opportunities for internal development thanks to a fixed role development model, fixed feedback cycles, and performance reviews.
• A company subsidy for an Urban Sports Club membership to support your balance to work life.
• A highly subsidized company pension plan, with which we jointly ensure optimal provision for your future.
• An ESOP program, through which you as an employee also benefit from the company's success.
• We offer you modern hardware, whether Windows or iOS, you decide for yourself.
• With weekly company lunches and a well-stocked snack bar, everything is available for those little hunger pangs in between.
• As part of a dynamic and motivated team of experts, you benefit directly from the knowledge of your colleagues, because team spirit and mutual support are an essential part of our culture.