Executive Assistant

You will be the trusted right hand to the Site Leader & VP Engineering, ensuring Warsaw Hub operations run smoothly and delivering high-leverage business support.

Key responsibilities

• Executive support & logistics – calendar orchestration across global time zones, travel, visa and expense management, visitor logistics, procurement paperwork.
• Internal communications – draft site-wide announcements, newsletters and leadership messages (Polish & English), maintain Confluence/SharePoint pages and digital signage.
• Presentation production – story-board and design executive-level decks for All-Hands, QBRs and board briefings, enforce Visa brand standards.
• Reporting & light data analytics – collect headcount, hiring funnel, budget vs. actual and DEI KPIs, build and refresh Excel/Sheets dashboards and light Power BI/Tableau views, provide “flash” analyses ahead of leadership meetings.
• Project / programme support – track action items, RAID logs and status summaries for site initiatives (e.g., office expansion, ISO audits, CSR events), highlight risks and drive follow-ups.
• Culture & stakeholder management – partner with HR, Comms and Facilities on engagement events, act as ambassador for new hires and visiting executives.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.