Executive Assistant to the CEO (m/w/d)

Standort: Königstädten/Nauheim – 100 % Präsenz – Vollzeit – Ab sofort

We are looking for a person who will support the executive management with their expertise.

ZEINpharma is a rapidly growing, family-owned company that helps people live healthier every day – with high-quality nutritional supplements, genuine scientific depth and a clear purpose:

Making health accessible and getting better every day.

To achieve this goal even faster, we are looking for an Executive Assistant who works on C-Level: structured, forward-thinking, resilient and absolutely trustworthy.

A person who does not 'debrief' the organization, but leads, prioritizes and frees up the executive management to focus.

This will all be done on-site – personally, close to the pulse of the company, in our new, state-of-the-art headquarters with ergonomic workstations, height-adjustable tables, modern meeting rooms and a working environment that is geared towards focus & productivity.

Aufgaben

Your role – clear and to the point:

As Executive Assistant to the CEO, you will be the central control center between leadership, projects and teams.

You will ensure that decisions are well-prepared, tasks are clearly prioritized and projects are structured forward.

Your areas of responsibility:

1. Priorities & Decision Preparation

• Filtering and structuring information from all areas
• Condensing relevant information, filtering out the unimportant
• Translating CEO decisions into clear steps

2. Project & Task Management

• Coordinating projects of the CEO
• Making progress, blockages and risks transparent
• Keeping deadlines in mind and requesting follow-ups

3. Meeting & Communication Management

• Prioritizing agenda items and briefings
• Filing clear and result-oriented protocols
• Synchronizing teams and ensuring nothing gets lost

4. Interface between Executive Management & Organization

• Coordinating with leadership figures
• Clear communication inwardly and outwardly
• A shield for the CEO's focus

This role is crucial for ZEINpharma's success. You will work closely, directly and trustingly with executive management – always on-site, always at eye level, always structured.

Qualification

What you should bring:

Fachlich

• Multiple years of experience in executive assistance, project management or a C-Level-near role
• High structure and prioritization strength
• Very good German and good English skills
• Safe handling of modern office tools
• Able to quickly grasp complex topics and prepare them in an understandable way

Persönlich

• Absolute discretion and loyalty
• Resilience & calmness even in hectic phases
• Clear, direct communication
• Taking responsibility and reliability
• Pleasure in bringing order to chaos
• High service orientation without ego

We are looking for a personality that thinks ahead, takes responsibility and relieves the CEO – not someone who just manages tasks.

Benefits

What you can expect:

• A modern headquarters with ergonomic workstations, height-adjustable tables, modern meeting rooms and a working environment that is geared towards focus & productivity
• A strong team, short decision-making paths and an entrepreneur who loves pace
• An environment that wants to be shaped – not managed
• 50% employee discount on our products
• Corporate benefits & generous equipment at the workplace
• A family-run company with a genuine mission, growing healthily and sustainably

Ready for a role that makes an impact?

We value the uniqueness and distinctiveness of our employees and foster a working environment that offers equal opportunities regardless of age, gender, sexual identity, disability, origin or religion.

Then we look forward to your application with CV, start date and salary expectations.

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