Executive Assistant to Chief Executive Officer

Job Description – Executive Assistant Cum Project Manager to C Suite Location: Chennai – Work from Office Experience: Minimum 3 - 5 years Role Overview We are looking for a highly driven EA cum Project Manager to partner closely with the CEO or CTO in driving strategic initiatives, execution rigor, and leadership effectiveness within a context-driven AI services company in the Life Sciences domain. This is not a traditional administrative EA role. It is a strategy-to-execution role that requires a blend of EA, project management, business acumen, and interpersonal skills. As an Executive Assistant Cum Project Manager, you will play a crucial role in supporting the CEO or CTO by managing their daily schedules, coordinating meetings, preparing presentations, managing projects, and ensuring smooth communication and execution of strategic initiatives. Key Responsibilities: Schedule and Calendar Management: Manage the CEO/CTO's calendar, including scheduling meetings, coordinating travel arrangements, and ensuring they are prepared for all appointments. Project Management: Assist in the planning, execution, and monitoring of key projects and initiatives. This includes tracking progress, identifying potential risks, and ensuring timely completion of tasks. Communication and Correspondence: Draft and manage correspondence, including emails, letters, and presentations. Act as a point of contact for internal and external stakeholders, ensuring effective communication. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Prepare presentations and other materials as needed. Information Management: Maintain and organize confidential information, ensuring accuracy and security. Research and Analysis: Conduct research and gather information to support decision-making, including market analysis, competitive analysis, and industry trends. Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including clients, partners, and vendors. Travel Coordination: Manage travel arrangements, including booking flights, accommodation, and transportation, and preparing itineraries. Budget Management: Assist in managing budgets, including tracking expenses, preparing reports, and identifying cost-saving opportunities. Skills & Qualifications: Bachelor's degree in business administration, Project Management, or a related field. Proven experience as an Executive Assistant or Project Manager, preferably supporting a C-level executive. Strong project management skills, including the ability to plan, organize, and execute projects effectively. Excellent communication and interpersonal skills, with the ability to interact with stakeholders at all levels. Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Experience in the Life Sciences industry is a plus. Experience in an AI services company is a plus. Discretion and ability to maintain confidentiality. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. Excellent written and verbal communication skills. Benefits: Competitive salary Health insurance Paid time off Professional development opportunities