Executive Assistant to CEO (Social Media) (m/w/d)

We produce Thumb-Stopping Content for the largest brands in Germany on TikTok, Instagram, and YouTube, so captivating that you can't look away anymore.

The RealStudio Team consists of impressive high achievers who burn for Authenticity, Quality, and Heartfulness.

We live a Freedom & Ownership Culture. That means you are your own boss, can fully unleash your passion, and shape your own area.

We're always looking for passionate personalities, so that no day feels like a boring job.

We look forward to hearing from you and getting to know you in a personal interview.

Aufgaben

💡 WHAT YOU CAN EXPECT

As Executive Assistant to the CEO, you will be the direct sparring partner of the CEOs and central interface for all strategic and operational themes of the agency.

• You will work hand in hand with the CEOs on strategic projects, business operations, and the development of the company.
• You will take over important projects – from process optimization to tool implementation to coordinating cross-departmental initiatives.
• You will be the central interface between CEO, Team-Leads, customers, and external partners – and ensure smooth communication and workflows.
• You will support in HR themes like Recruiting and Onboarding, ensuring that we win the best talents and successfully integrate them.
• Your workplace is in our A-Lage Office in Berlin Mitte – with the possibility of flexible remote work.

🚀 YOUR OUTPUT

Strategic Support & Business Operations:

• You will support the CEOs on strategic projects and decisions – from research to implementation.
• You will coordinate cross-departmental initiatives and ensure that important projects are termine-gerecht implemented.
• You will develop and optimize internal processes, SOPs, and systems for maximum efficiency.
• You will take over special projects like tool evaluation, process documentation, or preparing important meetings and presentations.

Recruiting & Onboarding:

• You will coordinate Recruiting activities, conduct first interviews, and manage the entire application process.
• You will ensure a professional onboarding process and a great employee experience for new team members.
• You will work closely with Team-Leads to identify the right talents and successfully integrate them.

Organization & Coordination:

• You will be the link between CEO, Team, and external partners – and ensure clear communication.
• You will coordinate important dates, meetings, and organize team events.
• You will ensure that internal processes run smoothly and all information reaches the right places.

Qualifikation

🤝 WHAT YOU BRING:

Must-Haves:

• Experience as Executive Assistant, in Business Operations, Project Management, or similar roles – ideally in fast-growing companies or agencies.
• Strategic & entrepreneurial thinking: You understand business connections, think ahead, and can structure complex issues.
• Excellent organizational skills: You juggle multiple priorities, keep deadlines in mind, and work extremely structured.
• Proactive hands-on mentality: You recognize problems before they arise, and solve them independently – without waiting for instructions.
• Strong communication skills: You communicate clearly, precisely, and persuasively on all levels – written and oral.
• First HR experience: You have already worked with Recruiting, applicant management, or onboarding, and feel comfortable in this area.
• Tool affinity: You work safely with modern tools (Google Workspace, Notion, Slack) and are open to new systems.
• Languages: Conversational German and fluent English.

Nice-to-Haves:

• Experience in Social Media-, Marketing- or Creator-Agenturen.

What we're looking for:

• Ownership mindset: You take full responsibility for your areas and drive topics forward independently.
• Discretion & trustworthiness: You handle confidential information professionally.
• Solution-oriented thinking: You focus on solutions rather than problems and tackle pragmatically.
• Resilience: You remain calm even in stressful phases and keep an overview.
• Team player: You work well with different personalities and have a high level of social competence.

Benefits

💜 WHAT WE OFFER:

💬 OWNERSHIP & IMPACT:

At RealStudio, you take responsibility and have direct influence on the development of our internal processes and employee satisfaction.

🚀 PERSONAL & PROFESSIONAL GROWTH:

We support your personal and professional growth with intense onboarding, regular feedback, and training.

💜 OFFICE IN THE HEART OF BERLIN:

Our office is located in the heart of Berlin Mitte – perfectly situated between Weinmeisterstraße and Alexanderplatz. At the same time, we offer flexible home office options.

💻 MACBOOK + EQUIPMENT:

For great work, you need great equipment: a new MacBook and noise-cancelling headphones are ready for you.

🤝 FLAT HIERARCHIES:

Open communication and transparency are important to us – we dispense with strict hierarchies and foster a positive working atmosphere.

🍹 TEAM EVENTS:

Growing together: We organize regular team events at great locations in Europe to strengthen team spirit.

👂🏻 OPEN EAR:

Your ideas and suggestions always find an ear with us – we value every contribution.

🚌 FURTHER BENEFITS:

Germany ticket or Urban Sports Club membership? No problem – we'll take care of it!