Executive Assistant & Senior Project Manager (m/w/d)

We are looking for an ambitious person as Executive Assistant & Senior Project Manager (m/w/d), who works closely with our Business Director, supports strategic customer projects, and takes on more responsibility in the care of our healthcare customers.

This role offers a unique learning opportunity and career development opportunities – you won't get any closer. You will receive direct insight into strategic decisions, customer communication, and the operational daily business at the highest level.

Aufgaben

• Schnittstelle zwischen Business Direktorin und Team: You keep an overview of projects, dates, deadlines, and open tasks and ensure that important topics are reliably pushed forward and followed up.
• Unterstützung strategischer Kundenprojekte: You work on our largest customer projects, attend all meetings with our Business Director, and support the preparation, follow-up, and implementation of important customer initiatives.
• Projekt- und Aufgabensteuerung: You set deadlines, prepare reports, coordinate internal teams, and ensure that projects are structured and efficiently implemented.
• Marketing- und Vertriebsmaterialien begleiten: From conception to final submission, you ensure that all materials meet the strategic guidelines and quality standards.
• Qualitätskontrolle durchführen: You check communication media, presentations, advertisements, and campaigns for quality, consistency, and strategic passability.
• Interne Teams koordinieren: You work closely with Creation, Consulting, and Project teams, coordinate timelines, and ensure a smooth collaboration.
• Projekte erfolgreich umsetzen: From offers to project plans to final implementation, you keep an overview and ensure that nothing is lost.
• Den Tag im Griff, bevor er beginnt: You manage the entire communication and travel planning for our Business Director. From curated morning briefings and concise summaries to well-thought-out travel routes. She starts every day well-prepared because you are already one step ahead

Qualifikation

• Mindestens 5 Jahre Agenturerfahrung: Ideally with a healthcare connection (big plus!).
• Kundenberatung & Account Management: You know how to build, maintain, and strategically develop customer relationships.
• Projektmanagement-Kompetenz: From offer preparation to budget planning to final submission, you keep an overview.
• Bewertungskompetenz im Design: You can professionally analyze and evaluate customer materials to see if they fit the communication strategy.
• Organisationstalent & Prioritätenmanagement: You work structured, keep an overview even with many parallel tasks, and set the right priorities.
• Klare Kommunikation & hohe Zuverlässigkeit: You communicate transparently, follow up on tasks consistently, and are a reliable point of contact for customers, team, and Business Director.

Benefits

• Lernen direkt von einer erfahrenen Business Direktorin: You work daily hand in hand with our most experienced Business Director and receive insights into strategic customer leadership, project management, and consulting that you would normally only gain after many years of professional experience.
• Arbeiten an unseren wichtigsten Kundenprojekten: You support on our largest and strategically most important customer projects, attend customer meetings, prepare strategic meetings, and ensure that projects are successfully implemented.
• Hands-on Erfahrung ab Tag 1: You take responsibility from day one and work actively on real customer projects – instead of just watching, you'll be part of the implementation.
• Drive & Ambition: Who shows initiative and takes responsibility will receive space for further development, more self-responsibility, and will be rewarded with an Excellence bonus.
• Fokus auf Entwicklung: Regular feedback, mentoring, and transparent development paths are part of our self-evident investment in your professional and personal development.
• Teamkultur & Zusammenarbeit: The best ideas count, not the hierarchy. We value ambitious people who take responsibility and want to grow together with the team.
• Inspirierendes Umfeld: Flexible working hours, home office possibilities, exciting customer projects, an ambitious team with regular team events and afterworks, as well as an office with a view over all of Hamburg.

Dein Alltag bei uns

You work daily hand in hand with our Business Director and support her in the management of our most important customer projects. You prepare customer meetings, presentations, offers, and strategic documents, keep an overview of emails, open tasks, and priorities, and ensure that important topics are consistently pushed forward. As a central interface between Business Director, customers, and team, you ensure that information flows transparently, deadlines are met, and projects are successfully implemented. At the same time, you are part of strategic discussions and receive direct insights into customer leadership, project management, and the operational daily business of our largest accounts.

No day is like the other. Sometimes you prepare a customer meeting, sometimes you coordinate the implementation of a campaign, or sometimes you ensure that an important project is completed on time.

(You're not sure if you meet all the requirements? No worries – we'd be happy to convince ourselves that you're perfect for us.)

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