Executive Assistant - International Recruitment Support

We are seeking a highly organised and proactive Executive Assistant to provide operational and administrative support within an international recruitment environment. This role is ideal for someone who has previously worked in or alongside a recruitment business and understands the fast pace of the industry. You will be responsible for building systems, managing communications, and ensuring smooth operations across global markets. If you are detail-oriented, solutions-driven, and able to anticipate needs before they arise, this is an excellent opportunity to contribute to the growth of a dynamic international agency.

• Manage company inboxes, responding to client and candidate enquiries using professional templates (with improvements where needed).
• Oversee WhatsApp communications by managing VIP and general channels, ensuring all messages are responded to in a timely and professional manner.
• Support client onboarding by creating and maintaining systems for contracts, brochures, and terms of business.
• Ensure compliance by collecting, updating, and tracking candidate documentation, preparing complete bundles for client submissions.
• Implement and oversee project management tools to streamline workflows and reduce manual delegation.
• Assist with brand consistency by reviewing and updating company documents, brochures, templates, and social assets.
• Maintain accurate CRM records and support operational reporting.
• Organise the director’s calendar, schedule Zoom meetings, and manage appointments across time zones.
• Manage professional inboxes across LinkedIn, Facebook Messenger, and Instagram.
• Support financial administration, including basic bookkeeping and invoicing.
• Provide ad hoc support and take ownership of operational improvements to keep the business running efficiently.

Requirements

• Previous experience as an Executive Assistant, Operations Coordinator, or similar role.
• International exposure and ability to operate across multiple markets and time zones.
• Experience within a recruitment business or supporting a recruitment team is highly desirable.
• Strong organisational and project management skills with a proactive mindset.
• Excellent communication skills and confidence handling client and candidate communications.
• Proficiency with Microsoft Office, Google Workspace, and CRM systems.
• Reliable internet connection and laptop essential.