Chief of Staff / Executive Assistant to the CEO (m/w/d)

[Company name] is an eSports- and Gaming-organisation with a focus on [Teams / Content / Community / Brands / Products]. We are growing quickly and building structures that enable scalability. For this, we are looking for a right-hand man of the CEO, who covers both Executive Assistance at top level as well as Chief-of-Staff-Execution: structure, prioritization, communication, and implementation.

Aufgaben

Management- & Vorstandsassistenz / Executive Support

• Structuring, planning, and prioritizing the daily work of the executive management
• Scheduling management meetings, including call, event, and meeting coordination
• Prioritization and follow-up on meetings, including agenda, presentations, protocols, and follow-ups
• Support in confidential matters as well as strategic decision-making processes

Leadership Operations & Organisation (Chief-of-Staff-Anteil)

• Setting up and maintaining management routines (Weekly/Monthly Reviews, OKRs, KPI-Tracking)
• Monitoring ongoing processes, deadlines, and central commitments (including partner/league obligations)
• Creating decision-making templates, reports, evaluations, and executive briefings
• Ensuring a smooth information flow between the executive management and the organisation

Kommunikation & Schnittstellenmanagement

• Professional internal and external correspondence
• Coordination with teams like Content, eSports, Sales, Partner Management, and Talent-Management
• Communication with sponsors, agencies, leagues, partners, service providers, and potential investors
• Prioritization, coordination, and follow-up on important stakeholder meetings

Projekt- & Prozessunterstützung (Execution)

• Participation (and depending on experience ownership) in projects like team launches, marketing campaigns, sponsorships, events, or product developments
• Research, analysis, and preparation of relevant information from the eSports- and Gaming-industry
• Support in contract and document management (coordination, versioning, follow-ups)

Administrative & operative Aufgaben

• Structuring digital filing systems and tools (e.g. Notion/Drive/Asana)
• Creating presentations and documents for internal and external meetings
• Support in organizing events or tournament participation
• Taking over smaller ad-hoc tasks, so that the executive management can focus on strategic topics

Qualifikation

Multiple years of experience as Executive Assistant, assistant to the executive management, Chief of Staff (Junior), Business Ops, Project/Program Management or comparable

Very strong in organisation, prioritization, and communication – clear, binding, solution-oriented

Proactive mindset: you recognize bottlenecks before they arise, and act accordingly

High discretion and professionalism in handling confidential information

Sure in the use of tools (Google Workspace/Microsoft 365, calendar, Slack, Notion/Asana/Trello etc.)

Very good German and good English

Bonus: eSports-/Gaming-experience, sponsoring/partnering, investor/board setup, contract/document routines

Benefits

• A 100% remote executed task
• Closely working with the executive management & shareholders
• Dynamic, innovative work environment in the international eSports ecosystem
• Flexible working hours within the representation
• Insights into entrepreneurial decisions & growth strategies
• Fair remuneration corresponding to the representation duration

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