Executive Assistant (Project Manager)

Are you an analytical, highly organized person with excellent follow-up skills? At Timeless Brands, we are looking for a key profile who will act as a connecting point between the Operations area and the General Management, ensuring the fulfillment of our standards and facilitating strategic decision-making.

Position Objective

Ensure daily monitoring of the fulfillment of key functions for all positions in the Operations area, consolidating results in a compliance traffic light that allows General Management to identify risks promptly and make data-driven strategic decisions.

️ Main Responsibilities

• Daily Monitoring: Continuously follow up on the fulfillment of key tasks and responsibilities of operational leaders.
• Control and Reporting: Keep the "Compliance Traffic Light" report updated and periodically issue it to General Management.
• Agreement Management: Ensure compliance with deliverables, commitments, and minutes derived from operations meetings.
• Executive Support: Manage the agenda, logistics, and minutes for the executive team.
• Information Management: Centralize, organize, and safeguard critical documentation, key indicators (KPIs), and departmental reports.

Desired Profile

• Experience: 5+ years in similar roles such as Executive Assistant, Operational Control Coordinator, PMO, or Director's Assistant.
• Analytical Skills: Ability to structure information, dashboards, or visual status reports (Traffic Lights / KPIs).
• Impeccable Organization: High attention to detail and ability to handle multiple priorities simultaneously.
• Assertive Communication: Ability to interact with operational leadership and general management with tact and diplomacy.
• Tool Proficiency: Advanced Google Sheets, task management tools (Monday), and Google Workspace suite.

What we offer?

• Be part of a corporate group in constant growth and innovation.
• Collaborative and dynamic work environment.
• Learning and development opportunities within the operational excellence structure.
• Salary: $30,000 net pesos monthly.
• Direct hiring with Timeless Brands USA (Holding Company) as a service provider.
• No IMSS (Mexican Social Security Institute).
• Christmas Bonus (15 days).
• Vacation (12 days from year 1).
• Real-time remote medical services platform (medical consultations, psychologist, veterinarian, etc.).
• Training platform (Masterclass).
• Among other benefits.

Work 6 days a week, according to the following schedule:

Monday: Day off.

Tuesday: In-person, from 9 am to 5 pm

Wednesday: Remote, from 9 am to 5 pm

Thursday: Remote, from 9 am to 5 pm

Friday: In-person, from 9 am to 5 pm

Saturday and Sunday: In-person, from 11 am to 5 pm.