Workforce Administrator

WORKFORCE ADMINISTRATOR – PERMANENT, FULL-TIME

Location: Management Support Office at Ellerslie, Auckland
Hours: 40 hours per week

About Tāmaki Health

At Tāmaki Health, we are passionate about delivering quality healthcare across New Zealand. Every day, our clinics serve thousands of patients, and behind the scenes, our Workforce team ensures the right people are in the right place at the right time. This role is essential to making that happen—by leading rostering and workforce planning so our clinics operate smoothly for the communities we serve.

About the Role

We are seeking a highly organised and detail-driven Workforce Rostering Administrator to support the effective management of our workforce rosters. This role is critical to ensuring accurate, real-time staffing information across multiple systems while maintaining high-quality long-term master rosters and leave applications.

This is an ideal opportunity for someone who thrives on accuracy, enjoys working with data, and communicates confidently with a wide range of stakeholders.

Key Responsibilities

• Maintain and update workforce rosters in real time across multiple systems
• Manage and maintain long-term master rosters, ensuring accuracy and consistency
• Perform high-volume, high-accuracy data entry and validation
• Monitor changes such as leave, shift swaps, and unplanned absences
• Ensure roster data aligns across systems and resolve discrepancies promptly
• Communicate roster changes clearly with clinicians, managers, and operational teams
• Support workforce planning by providing accurate and timely roster information

About You

• Exceptional attention to detail with a strong commitment to data accuracy
• Proven experience in data entry, administration, or rostering roles
• Advanced working knowledge of Microsoft Excel (e.g. formulas, filtering, pivot tables preferred)
• Comfortable managing data in real time across multiple systems
• Excellent written and verbal communication skills
• Highly organised, reliable, and able to manage competing priorities
• Confident working in a fast-paced, operational environment

Desirable (but not essential)

• Experience with workforce rostering or scheduling systems
• Experience in healthcare or 24/7 operational environments
• Understanding of fatigue and workforce compliance rules

Why Join Tāmaki Health?

• Lead a high-performing team in an organisation that makes a real difference every day.
• Enjoy a supportive, collaborative work environment focused on continuous improvement.
• Competitive salary and full-time stability.
• Be part of an organisation committed to cultural respect, health equity, and teamwork.

How to Apply

If you are ready to take on a leadership role that combines organisation, collaboration, and problem-solving in a fast-paced environment, click Apply to submit your application via our careers portal.

Please note: Only candidates with the legal right to work in New Zealand will be considered.