Student Assistant: Office Management & Company Process Automation 20h/Week

ELMI is a technology company for battery-powered ultra-fast charging stations. Our mission is to develop more than just classic charging stations: We create intelligent investment goods that unlock multiple revenue streams, maximize returns, and reduce costs – and thus actively drive the energy transition.

Aufgaben

As a Student Assistant Office Management & Company Process Automation, you will support our team in two equally large focal points: You will ensure that daily business runs smoothly (Office Management, 50%) and build AI-/Agent-based Automations, which make existing processes more efficient and establish new workflows within the company (Process Automation, 50%).

You will work closely with various teams and translate everyday requirements into clear, scalable process solutions – from documentation to technical implementation.

Your tasks in detail

50% Office Management & Team-Support

• Organization and coordination of internal workflows (scheduling, meeting setups, agendas/protocols, follow-up on To-dos)
• Maintenance and structuring of internal documents, templates, and knowledge databases (e.g. Notion/Confluence/Google Workspace)
• Support in administrative topics (invoices/orders/tool access, office organization, travel/event organization)
• Interface between teams: Ensure information flow, bundle requests, make priorities visible
• BUILDING simple standards to ensure consistent and efficient workflow execution (checklists, SOPs, templates)

50% Company Process Automation (AI Agents & Workflow-Optimization)

• Identification of automation potential in existing company processes (e.g. internal requests, reporting, document storage, communication, approvals)
• Conceptualization, setup, and testing of AI-based Agents, which automate processes (e.g. data collection, processing, decision preparation, task initiation)
• Pilot implementation of new processes: from idea to pilot to implementation including documentation and team adoption
• Creation of process maps, requirements, and clear workflows (Ist/Soll-processes, roles, handovers, KPIs)
• BUILDING automation with suitable tools (e.g. Genspark, Google, etc.) in combination with CRM systems
• Support in data-driven analytics (dashboards, automatic reports, process metrics analysis)
• Ensuring quality and sustainability: Logging, error handling, versioning, guidelines, and best practices for agents/automations

Qualifikation

• Enrolled student in the field of Technology, Marketing, Economics, or a comparable study program
• Interest in future topics like e-mobility, energy, and technology – and how (AI-)Agents and automations are practically applied in companies
• Outstanding analytical skills to structure workflows, recognize bottlenecks, and improve processes measurably
• High initiative and a self-reliant, structured, and reliable work style
• Strong organizational talent and joy in bringing order, transparency, and standards into daily work
• Very good German and English skills in writing and speaking
• Driver's license Class B
• Bonus point: first practical experiences with KI-Agenten / Workflow-Automatisierung

Benefits

• A unique development opportunity in the future market of renewable energies
• The possibility to actively shape the energy transition
• Fair and competitive remuneration
• Collaboration with a highly motivated, international team of experts
• A dynamic environment that values innovation and self-initiative

We look forward to your application!

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