Werkstudent:in Administration & Backoffice - The Backbone of Our Startup

Since October 2023, an idea has grown into an international experience: 7 Paintings has expanded from 1 to over 30 locations: e.g., in Berlin, Vienna, Zurich, Dubai, Toronto, and Hong Kong.

Behind this growth stands a small, engaged team of event-, gastro-, and startup-people. We work pragmatically, hands-on, and with clear processes without unnecessary hierarchies. To ensure our growth runs smoothly, we need strong structures and reliable data in the background.

Your Mission:

You ensure that everything runs smoothly in the backoffice. You work with Excel/Google Sheets, keep records, lists, and data in view, and support administrative tasks and accounting preparation. In short: you give our growth structure.

Tasks

• Excel & Data Maintenance: Maintain and update lists, reports, and evaluations (Google Sheets/Excel, simple formulas, filters, pivot).
• Billing Management: Sort, check, and structure incoming and outgoing invoices; preparation for accounting/tax consulting.
• Payment Reconciliation: Support in reconciling payment inflows and outflows, as well as oversight of open items.
• Data Organization: Structured storage of contracts, records, and location documents; maintenance of master data.
• Support for Management: Research, small administrative tasks, scheduling, and document preparation.
• Process Support: Think ahead, improve checklists, and help maintain internal processes smoothly and efficiently.

Qualification

• Safe Handling of Excel or Google Sheets (setting filters, simple formulas like SUM, working with tables).
• You work structured and precise – nothing gets lost, files and numbers are properly documented.
• Organizational Talent: You keep multiple tasks in view and set priorities reliably.
• You use KI-Tools (e.g. ChatGPT) sensibly as a work tool – for research, structuring, or formulation.
• Very Good German Skills (C1) in spoken and written form; English Skills are an asset.
• First experience in backoffice, administration, or accounting is a plus, but not necessary.
• You are reliable, discreet when handling sensitive data, and team-oriented.

Benefits

• Fair Remuneration of 15–17 €/Hour
• 10–20 Hours per Week, flexible and well-planned alongside your studies
• Hybrid Model: Office in Düsseldorf or remote after consultation, everything is possible
• Clear Tasks & Structured Onboarding – no chaos, no