Working Student Office Management & Workplace Experience (m/f/d) - Munich

Together we are shaping the future of healthcare

Doctolib is looking for you starting immediately as a Working Student in Office Management & Workplace Experience for our location in Munich.

Your tasks will encompass a broad spectrum of initiatives – from creating and maintaining a social work environment for our team in our Munich office to supporting event organization and employee-related projects in close collaboration with the Workplace Experience Team in Berlin.

Your Tasks

As a working student, you will support us in the following areas:

• Workplace Point of Contact: First point of contact for all office users and employees in Munich (approx. 47 desks)
• Front Office Management: Welcoming visitors, suppliers, and deliveries
• Office Coordination and Management: Managing office logistics to ensure an organized, clean, and safe working environment
• Access System Management: Requesting, managing, and organizing new access cards and parking spaces
• Management of incoming and outgoing packages and mail
• Management of food and catering deliveries: Supplying the office with food and beverages
• Office Supplies Management: Ensuring all employees have everything they need in the office (chairs, desks, office supplies, etc.)
• Collaboration with HR and Events Team: Planning, organizing, and supporting company activities and events

During your time with us, you will:

• learn and deepen all aspects of office management
• further develop your project management skills and take them to the next level
• acquire expertise in supplier and stakeholder management

Your Profile

Are you firmly convinced that you bring exactly what it takes for the position? Then we encourage you to apply. Even if you don't meet every requirement, you might be exactly the right future Doctoliber for this or other positions!

To become part of our team, you bring the following:

• You are enrolled full-time at a university
• You have initial experience in customer-facing roles
• You have a quick grasp and excellent organizational skills
• You are open and approachable, maintaining a clear and friendly communication style
• You work independently and reliably
• You have very good German language skills (C1 level)

We are also particularly interested in:

• Fluent English language skills (B2 level)
• Experience in office management or as a (Team) Assistant
• The ability to manage multiple projects simultaneously

What We Offer You

• Structured and individual onboarding as part of our Doctolib Academy, as well as a wide range of internal training programs
• A Deutschlandticket sponsored by Doctolib or reimbursement of your semester ticket
• 28 vacation days per year (calculated proportionally to your working hours)
• Company health insurance with many additional benefits and subsidies (after 6 months)
• Subsidies for your grocery shopping
• Promoted sports activities with our partner Urban Sports Club

The Interview Process

• Interview with your team
• Get-to-know-you meeting with the Head of Workplace Experience
• Offer

Job Details

• Role as a Working Student (20 hrs./week)
• Duration: min. 1 year
• Location: Munich
• Salary: €14/hour
• Start Date: as soon as possible
• Work Mode: Office-based

We pursue the vision of improving everyone's health. This is also reflected in our recruitment. We evaluate applications exclusively on the basis of qualification and motivation. Discrimination is not tolerated here.

The more diverse our team and ideas are, the more our product will be able to improve the health of our users. That's why we invite you to apply, regardless of gender, religion, age, sexual orientation, ethnic origin, or disability.

To ensure equal opportunities, you can omit information such as photos, age, etc., in your application. Please let us know what arrangements we can make to best support you. We look forward to digitizing healthcare with you!

All information provided will be processed by Doctolib for application management. For details on data processing, please click here. For questions or if you wish to exercise your rights, please contact hr.dataprivacy(at)doctolib.com.