Training Operation Specialist (all genders)

Training Operations Specialist (all genders)

Do you prefer to get things done before they even become a problem? Do you maintain an overview of complex processes, while others have long lost the thread, and do you enjoy drawing the right conclusions from data? As a Training Operations Specialist, you ensure the smooth operation of our (subsidized) further education programs and, together with the team, maintain one of our most important KPIs – the completion rate – at a high level.

You accompany participants on their learning journey and ensure that our customers achieve their training goals and have the best possible learning experience with us. You will work closely with Sales, Coaching, Learning, and Engineering, use dashboards for data-based decisions, and independently take responsibility for projects that make our processes a little better every day.

Focus Areas of Your Role

• Participant Support & Assistance: You will provide organizational support to participants throughout the entire further education cycle – from onboarding to completion. You will reliably answer support requests and identify dropout risks early on.

• Processes & Automation: You ensure smooth operations, continuously optimize them, and identify automation potential for increased efficiency of internal processes and further development of our workflows.

• Coordination & Interface: You act as a communication interface to participants and relevant stakeholders (e.g., Sales, Coaching, Learning, Engineering).

• Data Work & Dashboards: You work in a data-driven manner and use dashboards daily to manage your tasks and make decisions.

• Project Responsibility & Agility: You independently take on projects, define key results, and work flexibly in changing processes.

What You Bring With You

• Completed degree (e.g., Business Administration, Business Informatics, or equivalent) or comparable qualification, as well as a good understanding of data and the sensible use of AI for automating and optimizing processes.

• Technical affinity and quick onboarding to administrative tools; ideally, initial experience with Asana, HubSpot/CRM, Slack, and LMS (Learning Management System).

• You have a genuine interest in data and AI topics and naturally use AI tools (e.g., Claude, ChatGPT, Copilot) in your daily work to optimize processes and communication.

• Strong communication skills and empathy in dealing with participants, clients, and colleagues (email, phone, webinar/meeting).

• Independent, self-responsible way of working, high self-motivation, team spirit, and enjoyment of agile methods.

• Advantage: Experience in customer service, customer success, or participant support, ideally in the education or SaaS sector.

• Very good German language skills (min. C1) and good English language skills.

What We Offer You

Work Culture
You can expect a solution-oriented and data-driven approach to work, an open feedback culture, and a strong team spirit. Two trustees chosen by the entire StackFuel team will support you with questions and concerns as neutral, confidential points of contact.

Ownership
Take responsibility from day one, actively contribute your own ideas, shape processes sustainably, and significantly influence our workflows.

Hybrid Working
We work in a hybrid model and are usually on-site at our office in Berlin 3 days a week.

Workation
You can work from anywhere within the EU, EEA, and Turkey for up to 10 days per year.

Space for Exchange
Regular team exchanges, seasonal celebrations, and a well-stocked kitchen ensure a lively atmosphere.

Development
Complete our online training to expand your technical skills and develop into an expert in data and AI.

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