Trainee - Accounting & Office Management (m/f/d)

Intro

Do you want to get started practically after your studies or apprenticeship, are you eager to delve into new topics, and are you looking for an environment where you can get involved from the start and truly learn? Then join us as a Trainee Accounting & Office Management (m/f/d) and support our team in Berlin at the interface between accounting, office management, and CEO support! You will be welcomed into a team that enjoys tackling new challenges, will train you step by step, and will entrust you with real responsibility as soon as you feel comfortable. We are initially filling this position on a fixed-term basis for one year, as a colleague from our team is taking a professional break for a few months. Afterwards, we will discuss together how a long-term collaboration could look like. Ideally, you will start on October 1st or 15th, so that there is enough time for good onboarding and handover.

Your Tasks at reisetopia

reisetopia has grown significantly in recent years. As a trainee, you will gradually learn what is important in this versatile position – a good eye for numbers, structure, and processes. You will be closely supported by our team and will grow step by step into the following areas:

Accounting & Financial Administration

• Preparatory accounting: Recording, checking, and assigning documents in Datev
• Daily monitoring of our bank accounts and incoming payments, as well as maintaining our liquidity planning
• Creation of invoices for partners and commission settlements
• Transfer and preparation of the P&L statement in close coordination with our CEO
• Processing of travel expense reports and collection of receipts from the team

Office Management & Corporate Administration

• Organization of events and internal team occasions
• Responsibility for orders (e.g., office/food orders) and general maintenance issues in the office
• Maintenance of internal company pages (e.g., "About Us", onboarding and employee pages) as well as our internal Notion knowledge database
• Ensuring regular backups of company-relevant data
• Further development of internal processes and documentation so that colleagues can orient themselves independently in their daily work

CEO Support

• Sophisticated calendar management for our Managing Director Moritz
• Preparation of presentations for internal formats such as our quarterly Company Update or management meetings
• Support with general corporate development projects

In addition, you will also get to know project-related topics during your traineeship, which will provide variety and give you broad insight into corporate development. Your willingness to learn is particularly important to us – you will gain experience with us.
What we expect from you

This is what particularly sets you apart for this position:

• Great desire to quickly and independently learn new topics and to continuously acquire new knowledge
• A good eye for numbers and data, as well as enjoyment of organization
• Ideally, experience in (project) management or the ability to independently structure, prioritize, and drive projects forward
• High flexibility and resilience to quickly find your way around in a dynamic and growing environment
• Interest in accounting and financial topics; initial exposure (e.g., from studies, training, or internships) is advantageous but not a must
• Confident use of Excel; prior knowledge of Datev, Teams, and Notion is a plus, but not a must
• Structured, reliable, and discreet working method – especially when dealing with confidential financial and corporate data
• Excellent German language skills and at least good English language skills
• Desirable: Completed university degree or completed commercial apprenticeship (e.g., Office Clerk, Tax Assistant) or comparable qualification
• An additional plus: initial experience in an assistant, accounting, or office management role, as well as an interest in finance and (luxury) travel

Basically, for all positions, we focus on teamwork, enjoyment of the task, and proactivity. We value new ideas and challenge you daily in your work.
What awaits you at reisetopia

In the heart of the capital metropolis, we offer you a young and agile working environment. As core elements of reisetopia's DNA, flexible working hours and options for home or travel office make daily work particularly dynamic.

For this position, the annual salary ranges from €30,000.00 to €35,000.00 gross, depending on your experience and qualifications. The position is classified at the junior level.

We offer a lot for your commitment – from unique team trips and extraordinary team events to exceptional career opportunities in a rapidly growing company. We welcome you into a family-like atmosphere and offer a whole range of add-ons that enhance your daily work:

• Best working conditions in our office near Potsdamer Platz
• Germany Ticket Job or Job Rad
• Lunch subsidies and monthly catering
• Internal and external further training opportunities amounting to €500 per year
• Free barista coffee and various cold drinks
• Snacks and fresh fruit
• Flat hierarchies and short decision-making processes
• Opportunities to implement your own projects
• Cashback for bookings via suitespot
• Modern and simple time tracking with full flexibility
• Active support through free and anonymous coaching to improve mental health
• Subsidy for your Urban Sports Club membership
• Exclusive employee discounts for shopping, travel, and much more

So that you can also get to know our product personally, in addition to your start, you will receive a free weekend with reisetopia Hotels benefits at the Waldorf Astoria Berlin!

Ready to start your journey? We look forward to your application, in which you show us why you are a perfect fit for our ambitious team!

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