Theatre Support & Equipment Loans Administrator

This is a pivotal behind-the-scenes role that keeps operating theatres running smoothly. If you're highly organised, enjoy logistics and coordination, and like knowing your work directly supports patient care, this could be an excellent next step.

About the role
Report to the Theatre Manager, you'll support the day-to-day functioning of the operating theatres by coordinating equipment loans, managing logistics, and providing essential administrative support to the Theatre Department.
This is a permanent, full-time position working Monday to Friday (40 hours per week), offering stability and routine while remaining closely connected to a fast-paced clinical environment.

What you'll be doing

• Coordinate theatre equipment loans, including booking, receipting, tracking and returns
• Manage implant ordering, receipting and storage alongside senior nursing staff
• Maintain accurate documentation for equipment, loans and surgeon preference cards
• Provide administrative support to senior theatre staff, including registries and equipment servicing
• Organise logistics and courier services for equipment and biological materials
• Liaise with suppliers, surgical partners, laboratories and external hospitals
• Support the coordination and induction of medical representatives and contractors
• Manage the cleanliness, presentation and roadworthiness of the assigned company vehicle
• Uphold health and safety, privacy requirements, and quality improvement initiatives

Skills and experience

• A full New Zealand driver's licence
• Strong proficiency in Microsoft Office (Word, Excel and Outlook)
• Proven experience in administration, logistics or dispatch coordination
• Experience in healthcare administration, logistics, or familiarity with theatre environments and medical equipment
• Excellent customer service and communication skills
• Strong organisational skills and the ability to juggle multiple priorities
• A proactive, solutions-focused approach

Culture and Benefits
This organisation is known for its collaborative, respectful culture and commitment to high-quality patient care. You'll be working closely with theatre teams, clinical leaders and external partners in a role that is valued and visible.
You can expect:

• A permanent, stable role within a reputable private hospital
• Monday to Friday hours - no weekends
• Supportive leadership and a team-focused environment
• Ongoing learning and development opportunities
• A role that genuinely makes a difference to patient care
• Staff benefits and discounts

If you're looking for a role that blends administration, logistics and healthcare - and you enjoy being the person who keeps everything running smoothly - I'd love to talk with you.

Apply through our recruitment team today - we're here to support you every step of the way.
Reference: 211926

To apply online, please click on the apply button.

Alternatively for a confidential discussion please contact Elise Pope on +64 27 537 2799 quoting the reference number above.

Not quite the job for you but know someone who would love to know about this role? Please pass it on. If they are successful, we will give you a *$500 voucher of your choice. See our website for more details: https://www.frontlinerecruitmentgroup.com/terms-of-use/health-auckland/

Note: Not all our current vacancies are listed on job boards. Check out our Frontline Health website for a complete listing www.frontlinerecruitmentgroup.com/frontline-health-auckland-new-zealand/

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