Technical Secretary for Construction Sites

We are recruiting for a major construction company with over 100 years of history consolidated on the Italian market, based in Mestre (VE), an Administrative and Technical Secretary for Construction Sites. Job Purpose: The Technical Secretary for Construction Sites has the purpose of acting as an essential link between construction site operations and administrative and commercial functions of the company. The figure is responsible for ensuring a smooth communication and efficient management of activities, supporting the technical team and management in achieving the company's objectives. Main Responsibilities - Administrative and Operational Support: - Manage technical and administrative documentation related to construction sites (e.g. designs, permits, communications with authorities, reports). - Coordinate the agenda and internal and external communications of the construction site team. - Organize and archive data and documents in a systematic way, ensuring immediate availability. - Management of Relations with Clients and Suppliers: - Be the first point of contact by phone and email for clients and suppliers. - Manage requests for information, schedule appointments, and monitor the status of ongoing practices. - Care for the process of requesting and collecting quotes from suppliers and manage the issuance of purchase orders. - Conduct market research to identify new opportunities, technologies, or innovative materials in the construction sector. - Support management in preparing bids and quotes, collecting necessary data. - Maintain an updated database of clients and suppliers, identifying potential commercial partners. Requirements and Skills - Experience: - Preferable previous experience, even minimal, in technical secretary, procurement office, or document management roles, preferably in the construction sector. - Technical Skills: - Excellent knowledge of the Microsoft Office package (Word, Excel, PowerPoint). - Familiarity with management software or accounting software. - Ability to read basic technical documentation (e.g. floor plans or specifications). - Transversal Skills: - Outstanding organizational and time management skills. - Excellent communication and relational skills, both written and oral. - Proactivity, precision, and attention to detail. - Ability to work independently and solve problems. Offer: - Direct employment without intermediaries - A monthly salary of approximately €1,650.00. - Place of work: Mestre (VE) - meal vouchers/ticket restaurant You can send your application also to the email: [email protected] Employer: The employer has granted regular mandate for the recruitment and consulting activity for the position indicated in the announcement. The candidate or candidate (fmx) authorizes the processing of personal data contained in the curriculum vitae in accordance with art. 13 GDPR 679/16. 4 – Authorizes the processing of personal data in accordance with the Dlgs 196 of June 30, 2003 and art. 13 GDPR (EU Regulation 2016/679) for the purpose of personnel search and selection and personnel recruitment. Sector: Construction/Civil Engineering Role: Customer Service Salary net monthly: EUR 2000 - EUR 2800 Percentage of employment: Full-time Manages other people: Yes Type of employment: Indefinite contract In category: Employee Patent: B Means of transportation: Car