Subcontractor Coordinator

An exciting opportunity has arisen for a Subcontractor Coordinator to join our team in Toronto. This role will be a key appointment for one of the largest transit projects in Ontario. This challenging role will be responsible for the fulfilment of all contractual obligations, both upstream and downstream, assisting the Subcontracts Manager and properly collocated with the Operations Team. The role will involve hands on contractual matters for a $6B multi-disciplinary scheme and in close liaison with engineering and construction teams to ensure at all times compliance with the Contract terms, as well as to achieve targets and secure profitable work.

• Contribute to the achievement of Health and Safety pursuant to the contract by highlighting if a variation or amendment can adversely affect the H&S of any person.
• An in-depth understanding of the contract and schedules.
• Training and developing the team on contract management. Carry out talent review and follow up their development.
• Ensuring compliance with contract and subcontracts both upstream and downstream with the client and subcontractors respectively.
• Ensure the maintenance of trackers with the notifications, variations, delay notices and compensation events, both upstream with the client and downstream with the supply chain, as wells as liaise with the operations team to respond and submit notifications within the deadlines set out in the contract.
• In a timely manner provide a dashboard with the variations indicating the status of each of them.
• Negotiation of variations with both upstream with the client and downstream with the supply chain.
• Chair weekly contract management meetings with the operations team to create contract awareness and address contractual matters.
• Ability to draw up clear and compelling letters with professional and contractual content, and in a timely manner.
• In conjunction with the Area Contract Coordinator and Station Manager, notify the client of contract entitlements, early warning notices, delay notices and compensation events. The candidate will be eager to conduct site visits with the construction team to make sure there is nothing that can contravene the contract and or can put the joint venture in jeopardy.
• Encourage the Station Manager and construction team to maintain records and daily reports.
• Brief the estimating team on the variation enquiries and prepare the handover documentation for them to estimate.
• Use of Contract Administration Management System such as Unifier, ASite, CEMAR, etc…
• Working with the project team to manage project activities to deliver the works on time, to budget and the specified quality.
• To promote company values in all dealings with other employees, clients, subcontractors and other external contacts.
• Understanding of contractual risks in a PPP project.