Internship – Communication & Event Management Assistant (Adopt AI Hackathons)

• Contract Type: Internship (6 months)
• Start Date: September 2026
• Location: Paris 9th

About Artefact Adopt AI

At Artefact Adopt AI, we design and organize innovation hackathons on major technological and societal challenges. Our goal, in collaboration with major public and private players, is to bring together students, developers, entrepreneurs, researchers, and business experts to generate, within a few days, concrete ideas and prototypes that address real problems.

From December 2nd to 4th, 2026, our hackathons will take place at the Grand Palais during Adopt AI, the largest European exhibition dedicated to AI, bringing together thousands of participants.

To support us in the communication and organization of our hackathons – before, during, and after Adopt AI, we are looking for a Communication & Event Management Assistant.

Your Missions

Reporting to the team and under the responsibility of the Communication and Event Manager, your missions will cover the two major pillars of our projects:

1. Communication & Content

• Creation of Visual Materials: Design of visuals, communication kits, newsletters, LinkedIn posts, print materials (roll-ups, signage, stand backdrops, merchandise).
• Writing & Engagement: Drafting of materials for participants, speakers, sponsors, and clients. Managing communication channels.
• Event Promotion: Updating web pages/presentations and publicizing hackathons and key moments (before, during, and after the event).

2. Event Management & Production

Pre-event:

• Coordination with various service providers (venue, catering, set design, furniture) and management of orders/merchandise.
• Participation in the creation of supporting documents (event schedule, agendas/run sheets, staffing, service provider briefs).
• Assistance in budget management and monitoring.

Event Day (During the event):

• On-site presence to support the technical management and production team.
• Logistical coordination of service providers, flows, and deliveries.
• Welcoming and ensuring the best possible experience for participants, sponsors, and VIPs.

Post-event:

• Overseeing dismantling, logistical follow-up, budget reconciliation, and invoicing.
• Post-event communication.

Indicative Internship Roadmap

• Sept: Familiarization with tools, preparation, and launch of initial communication actions.
• Oct: Intensification of communication & launch of event logistics.
• Nov: Pre-event rush (intensive communication & final sprint of operational organization).
• Dec: Event Day at the Grand Palais (on-site presence, live event management).
• Jan – Feb: Evaluation, lessons learned, post-event promotion & continuation of communication/event projects.

Profile Sought

• Education: Master's student (Bac+4/5) in Communication, Event Management, Marketing, or Business School.

• Tools & Skills:
  • Canva: Advanced proficiency essential.
  • Adobe Suite (Photoshop, Illustrator, InDesign) & Video Editing: A significant plus.
  • Office & Collaborative Tools: Google/Microsoft Suite, Klaxoon, etc.

• Languages: Perfect writing skills and impeccable spelling in French and English (bilingual environment).

• Personal Qualities:
  • Rigor & Organization: Ability to carefully manage a budget, schedule, and logistical tasks.
  • Creativity & Aesthetic Sense: Proactive in proposing visuals and concepts.
  • Interpersonal Skills & Team Spirit: Ease in communicating with diverse stakeholders (project managers, service providers, partners, clients).
  • Autonomy & Responsiveness: Ability to work on multiple subjects simultaneously in a dynamic environment.

What This Internship Will Offer You

• Immersion in the heart of Innovation, Data, and Artificial Intelligence challenges.
• A 360° view of project management: from communication strategy to the on-site logistics of a major event at the Grand Palais.
• A human-sized, supportive, and empowering team.
• Opportunity: Possibility of full-time employment at the end of the internship, depending on the mission's progression and project alignment.

How to Apply?

Send us your CV along with a short cover letter (and potentially examples of your work/portfolio if you have any).

At Artefact, we recruit our employees solely based on our needs and the individual qualities of each candidate. We ensure the development of their professional skills and responsibilities without any form of discrimination. The group is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parenthood, ethnic origin, nationality, gender identity, sexual orientation, affiliation with a political, religious, or trade union organization, or any minority, or any other characteristic that could be subject to discrimination.