Stad Leuven - Specialist Systeembeheer Microsoft 365 Administrator

Stad Leuven is working on a future-proof IT environment. As a specialist system administrator for Microsoft 365, you will play a key role in managing, securing, and optimizing our digital work environment.



Diploma: Bachelor of secondary education

Contract: Permanent job

Employer: Stad Leuven

Solliciteren: Until February 18th, 2026






Your main tasks



You will manage as an administrator the applications of the Microsoft 365 environment and related cloud services such as Exchange online, Entra, Intune, and Teams.

You will make changes to security.

You will support in second-line technical problems. You will work closely with colleagues from first-line support.

You will coordinate projects over Microsoft 365 and consult with users and external partners, such as suppliers and consultants.

You will perform small adjustments independently, such as upgrades or developing new features.

You will manage licenses.






Where do you work?



You will work in the city office.

You can work from home up to 2 days a week.

You will work on Thursday evenings for 2-3 times a year until 8 pm.






What can you expect from us?






Permanent job: You will receive a permanent contractual job. You will work full-time.


Are you already statutorily employed by the city of Leuven? Then you will retain your status.





Salary: You will earn at least EUR 3,598.81 gross per month if you work full-time. We will take into account your experience in calculating your salary.


Benefit calculation





Vacation: You will receive 35 vacation days per year if you work full-time.





Other benefits: You will receive a lot of extras, such as bicycle allowance and reimbursement of public transportation costs, end-of-year premium, holiday pay, meal vouchers, eco-cheques, hospitalization insurance, bike lease, training ...







What qualifications and experience do you need?






You have a bachelor's degree. A diploma from abroad that is equivalent can also be accepted.


If you only have a secondary education diploma, you must also pass the level tests.


You have at least 3 years of relevant experience with configuring and managing complex Microsoft 365 - Google or other relevant digital workspaces:



User management

Role and rights management

Configuration and monitoring of more complex set-ups (e.g. Microsoft Teams, Google Voice, patching policy for computers with Intune ...)








What skills do you have?



You make clear analyses of complex issues.

You take responsibility to resolve technical problems and communicate them to all involved parties.

You work well in a team. Helping your teammates is second nature to you.

You communicate fluently, both with technical colleagues and those responsible for business processes.

You compare options and actively seeks the best way to achieve your goal.

You are eager to learn and stay up-to-date on recent developments in your expertise.



Furthermore, you meet the general conditions that everyone must meet at our company.





Are you interested in this job?





Apply online by February 18th, 2026.





What do you need to know before you start?



Your application consists of:






Questions about your knowledge and motivation


No motivational letter as an attachment, please. We work without a motivational letter, but ask fixed questions. This way, we can compare candidates better.


Your CV

Photo or scan of your bachelor's degree or secondary education diploma



You will write your CV and answers in the application form in Dutch.

Complete your application within 1 hour. Saving and returning later is not possible.

If you have a disability that prevents you from participating in the selection process, you can request an adjustment.

You will receive immediate confirmation by email. No email received? Contact us






How do we choose the right candidate?


In every job, we go for the best possible match. Both for you and for us. You will go through these steps. You must pass each step to move on.





Screening of candidates


We evaluate your professional experience.





Online interview


During a short online interview, we will delve deeper into your motivation and the match with the job. This will take place on March 2nd, 2026.





Niveau tests


If you only have a diploma or certificate of secondary education, we will assess your capacities on March 9th or 10th, 2026.





Interview


You will prepare a written assignment in advance. This will be presented orally to a jury on March 13th, 2026.





Job offer


We will rank all successful candidates. The first candidate will receive the job.







If you are successful but do not get the job?





We will keep your data in a reserve pool. If we have a similar vacancy, we will contact you. You do not need to reapply.


We select candidates based on qualities and work motivation. We make no distinction based on age, disability, gender identity or expression, sexual orientation, origin, culture, or worldview.