Specialist Administrative Assistant (m/f/d)

Independent management of daily office operations including meeting rooms, workstations, office supplies, storage and common areas. Coordination of building management, landlords and external facility service providers. Carrying out regular office and building inspections and tracking maintenance and repair measures. Coordination of administrative procurement processes, from requirement request to service delivery. Review and administration of supplier invoices, contracts, offers and payment-relevant documents. Support in budget monitoring, cost analyses and supplier evaluations. Handling administrative employee requests, for example regarding access cards, workstations, visitors and meetings. Organization and support of business visits, customers, business partners and internal management. Administration of office equipment, inventory, access cards and other operational assets. Support for office expansions, renovations, relocations and other administrative projects.

Responsibilities

Independent management of daily office operations including meeting rooms, workstations, office supplies, storage and common areas. Coordination of building management, landlords and external facility service providers. Carrying out regular office and building inspections and tracking maintenance and repair measures. Coordination of administrative procurement processes, from requirement request to service delivery. Review and administration of supplier invoices, contracts, offers and payment-relevant documents. Support in budget monitoring, cost analyses and supplier evaluations. Handling administrative employee requests, for example regarding access cards, workstations, visitors and meetings. Organization and support of business visits, customers, business partners and internal management. Administration of office equipment, inventory, access cards and other operational assets. Support for office expansions, renovations, relocations and other administrative projects.

Benefits

Responsible and varied role in an international corporate environment. Combination of office management, facility management and administrative project work. Collaboration with international departments, management and external service providers. Opportunity to actively shape administrative processes and standards. Support throughout the entire application process by Hays. Solid professional experience in office management, facility management or corporate administration. Experience in independently organizing daily office operations and working with external service providers. Very good Chinese and English language skills, spoken and written. German language skills are an advantage but not a requirement. Experience in administrative purchasing, invoice processing, budget monitoring or contract administration is desirable. Ideally experience in an international company, technology company, automotive company or corporate environment. Very good organizational and communication skills as well as a strong service orientation. Independent, structured and solution-oriented way of working. Confident use of Microsoft Office. With our many years of recruitment experience and our knowledge of the engineering job market, we offer professionals and managers from engineering and technical fields a strong partnership. Through our intensive relationships and networks across all industries, we provide you, as an engineering professional, with exciting projects and attractive positions. Tailored to your interests and dependent on your experience and qualifications. You benefit from professional support from the first contact until you start your new project or position, and of course completely free of charge. Register and look forward to interesting and suitable positions and projects.