Specialist in Residence Permit Legalization and Foreigner Support

Place of work: Świdnica

Your scope of duties

• •Support in the process of legalizing the stay of foreigners by completing and handling the necessary formalities related to residence and employment in Poland in accordance with applicable regulations;
• •Support in preparing residence applications and submitting them electronically to the relevant authorities;
• •Acting on behalf of clients based on granted power of attorney and contacting candidates regarding missing documents;
• •Supervising proceedings – monitoring case statuses, contacting authorities, submitting and receiving documents;
• •Preparing responses to authorities' requests;
• •Advisory support – consultations regarding the legalization of stay and employment;
• •Maintaining internal records and reporting;

Our requirements

• Experience in a similar position min. 1 year;
• Knowledge of the foreigner employment procedure;
• Ability to independently prepare a residence application;
• Ability to verify the legality of foreigners' stay;
• Ability to organize work and manage multiple tasks simultaneously,
• Good work organization and ability to work under time pressure,
• Scrupulousness and attention to detail in documentation and procedures,
• Knowledge of English and/or Ukrainian is a plus
• Driving license: Category B.

What we offer

• Stable employment,
• Real impact on shaping the company's foreigner employment policy,
• Opportunity to gain valuable professional experience and develop competencies,
• Friendly work atmosphere in a cohesive and professional team.

About us

Due to the dynamic development of the company, we are looking for a Specialist in Residence Permit Legalization and Foreigner Support to join our team. We are looking for an independent and responsible person who will take full control over all matters related to the legalization of stay and work for foreigners. This person will be responsible for daily cooperation with foreigners who need to legalize or extend their stay in the Republic of Poland, as well as with companies that employ foreigners and need support with this process.

The LEGALIFE team consists of experienced specialists who continuously improve their qualifications and stay up-to-date with dynamically changing regulations. Cooperation based on trust, transparency, and partnership relations allows us to effectively solve even the most complex matters related to work permits, residency, and official formalities. We place great emphasis on communication, which gives our clients a full sense of comfort and control over their situation.

I. The administrator of your personal data is Smart Work limited liability company with its registered office in Świdnica (58-100), ul. Bystrzycka 7A, KRS: 0000550541 (hereinafter: "we"). Contact with us is possible in the following ways:1. by mail to the address: registered office of the company2. by e-mail: iodo[at]smartwork.pl3. by phone: 74 648 70 47II. To enhance the security of processing your personal data, we have appointed a data protection officer. Contact with the inspector is possible at the e-mail address: iodo[at]smartwork.plIII. We will process your personal data to:1. assess your qualifications for the position you are applying for;2. assess your abilities and skills required for the position you are applying for;3. select the appropriate person to work with us.IV. The legal basis for processing your personal data is:1. fulfillment of a legal obligation arising from Art. 221 of the Labor Code – we have the right to request that you provide personal data resulting from legal provisions, necessary for the recruitment process;2. your consent to the processing of data contained in application documents, for data exceeding the mandatory catalog of data resulting from the Labor Code, in order to participate in a single recruitment process, expressed by sending us your application; your consent to the processing of data for participation in future recruitment processes, expressed by including an appropriate clause in the application documents;3. our legitimate interest – in the scope of data collected during the job interview and the results of qualification tests (if applicable). We have a legitimate interest in verifying your skills and abilities – this is necessary for us to assess whether you are the right person for the position we are recruiting for.Please do not include data in your application documents that is not relevant to the recruitment process, especially such as marital status.V. Providing personal data to the extent required by the provisions of the Labor Code is mandatory and necessary to participate in the recruitment process. Providing other data is voluntary.VI. We will store your personal data for the duration of the recruitment for the position you are applying for, and after its completion, for no longer than 3 months.We will store your personal data for a further period of 12 months only if you give separate consent to the processing of your personal data for the purpose of participating in future recruitment. In case of withdrawal of consent, the relevant data will be deleted immediately.VII. We will transfer your personal data to our subcontractors supporting our business, such as email service providers or file storage services. Such entities process data based on an agreement with us and only according to our instructions. Our recruitment process will also involve our subcontractor, a recruitment platform, through which we receive your application.VIII. You have the following rights related to the processing of personal 1. the right to withdraw consent to data processing,2. the right to access your personal data,3. the right to request rectification of your personal data,4. the right to request the erasure of your personal data,5. the right to object to the processing of your data due to your particular situation – in cases where we process your data based on our legitimate interest,6. you also have the right to lodge a complaint with the supervisory authority responsible for personal data protection, i.e., the President of the Personal Data Protection Office in Warsaw.To exercise the above rights, please contact us by writing to our designated data protection officer at the e-mail address: iodo[at]smartwork.pl.IX. To the extent that your data is processed based on consent, you have the right to withdraw your consent to data processing at any time. Withdrawal of consent does not affect the lawfulness of processing carried out based on your consent before its withdrawal. You can withdraw your consent by sending a statement of withdrawal of consent by traditional mail to our correspondence address or directly by sending an e-mail to the data protection officer's address indicated above.X. If you are interested in participating in future recruitment processes, please include the following clause in your application documents: I consent to the processing of my personal data by Smart Work sp. z o.o., for the purpose of participating in future recruitment processes, which will be conducted over the next 12 months. I acknowledge that I have the right to withdraw my consent at any time.