Senior/Advanced HR Specialist / People Partner (m/w/d)

We believe that great companies are built by great people – and by HR teams that truly care. At Coduct, we understand Human Resources not as a mere administrative function. HR is for us a strategic partner for growth, culture, and performance. As Senior HR Specialist, you will play a central role in how our employees experience Coduct – from the first contact to long-term development.

We are a rapidly growing tech consulting company that develops tailored software and AI solutions for our clients. We work in international teams in Germany and Vietnam. To support our further growth, we are looking for an experienced, hands-on-oriented HR personality who takes responsibility, structures work, and actively develops processes.

Your Role & Impact

You will be the first point of contact for employees and management in all operational HR matters and a reliable sparring partner for management. You will combine empathy with structure, operational excellence with strategic thinking, and actively contribute to continuous improvement.

Aufgaben

People Operations & Mitarbeitendenbetreuung

• First-Level-Support for all operational HR questions – friendly, professional, and solution-oriented
• Care for remote and onsite employees throughout the employee lifecycle

Onboarding & Offboarding

• Responsibility for our onboarding and offboarding processes and their continuous development
• Ensuring a valued, structured, and smooth process from the first working day to departure

Vertrags- & Dokumentenmanagement

• Creation, maintenance, and management of all HR-relevant documents (employment contracts, certificates, attestations, contract amendments)
• Ensuring correctness, transparency, and compliance in the entire HR documentation

HR-Systeme & Compliance

• Maintenance and management of HR master data and HR systems
• Ensuring adherence to data protection, data security, and German labor law
• Preliminary preparation of HR documents for audits and internal reviews

Prozessoptimierung & Digital HR

• Ongoing development of our HR processes with a Digital-First-Mindset
• Identification of automation and optimization potential (including AI-based tools) and independent implementation

Reporting & Insights

• Creation of HR reports and analyses to support management decisions
• Use of data to identify trends, risks, and improvement opportunities

Performance & Entwicklung

• Collaboration with management to develop and operationalize performance review processes
• Support for training and development needs

Compensation, Benefits & Prozesse

• Care for our compensation and benefit framework
• Contribution to positioning Coduct as an attractive and competitive employer
• Active support in payroll processes
• The HR processes must be operated by eAU over leave approvals, etc. in close coordination with the accounting and backoffice team

Zusammenarbeit

• Closely collaborate with management, Chief of Staff, Recruiting, Accounting, and Administration
• Reliable, pragmatic support for teams in daily operationsSupport for employee programs and internal activities in collaboration with internal and external partners

Qualifikation

• At least 5 years of professional experience in People Operations, HR Administration, or a comparable operational HR role
  (ideally in the tech-, consulting- or fast-paced environment)
• Very structured, meticulous, and reliable work style with an emphasis on hands-on mentality
• Experience in dealing with digital HR systems and interest in AI-based tools (e.g. Copilot)
• Good knowledge of German labor law and administrative HR best practices
• High organizational skills, solution-oriented thinking, and proactive action
• Excellent communication skills and a high degree of caution, especially when dealing with sensitive HR matters and documents
• Fluent German and English language skills

Reisebereitschaft

• Occasional business trips to the DACH regions (subject to agreement with the client).

Sonstiges

• Ideal candidate can come 2 times a week without problems to our office in Kamp-Lintfort.
• Work model: Hybrid (2 days office & 3 days mobile work), also possible to work on-site; after individual agreement and according to the company's work phases.
• Working hours: 32+h, weekdays.
• Start date: after individual agreement.
• Type of contract: unlimited.

Einstellungsprozess

1. Preliminary selection by our recruiter (optional)
2. Interview with our management

Benefits

• A really nice and positive team of colleagues and bosses. We look at how things go and not why we can't or block them. With you, it's about making things better, not shrinking.
• Current technologies and development trends – including AI.
• We provide your equipment and enable you to work from home.
• Professional development in your field is possible.
• A company with short decision-making paths and reaction times.
• Varying events -- digital, on-site, professionally, and with a fun factor.
• Flexible working hours, so that private and professional life can be well combined.