Senior Project Manager (General & Administrative) @ Michael Page

• Experience in managing technological projects in HR, Corporate Affairs, or Government Affairs (e.g., HRIS implementations, intranets, communication tools)
• Ability to effectively cooperate with HR, Compliance, IT, business departments, and suppliers
• Knowledge of HR systems and supporting tools (e.g., HRIS, workflow, analytics, intranet)
• Strong competencies in planning, monitoring, and managing complex programs (time, budget, risks, dependencies)
• Ability to present complex topics in the form of concise reports and dashboards for management

Our client is a biotechnology company specializing in the development of cancer treatments.

Industry: Technology & Telecoms

Area: IT Project & Programme Management

Scope of Responsibilities

• Leading end-to-end projects

You will serve as the primary person responsible for planning, executing, and successfully delivering multiple parallel, global projects within the corporate technology portfolio. You will oversee each project from its initiation to its closure, ensuring that objectives are met and stakeholder expectations are properly managed.

• Project Planning and Control

You will develop comprehensive project charters and plans, including scope, schedule (milestones), resources, and budgets. You will implement and maintain project control mechanisms, managing scope, schedule, quality, costs, risks, and communication.

• Cross-functional Coordination

You will coordinate and lead project teams composed of various functions, including GTS technical resources, business analysts, external vendors, and stakeholders from departments such as HR or Corporate Affairs. You will define team members' roles and responsibilities and enforce task completion.

• Stakeholder Management

You will be the main liaison between GTS and the business. You will conduct regular status meetings and steering committee reviews with senior management, ensuring alignment of objectives, schedules, and problem-solving.

• Risk and Issue Management

You will identify, document, and mitigate risks (technical, operational, regulatory) and resolve emerging issues. You will ensure projects comply with regulations and internal policies (e.g., GDPR, compliance). For significant risks, you will escalate issues to senior leadership with recommended actions.

• Budget and Resource Management

You will manage project budgets (internal resources and vendors), monitor costs, and report project finances. You will adjust resource plans and schedules in case of changes or issues, in accordance with the change management process.

• Vendor Management

You will oversee the work of vendors and consulting partners. You will ensure their activities and deliverables meet the company's requirements, schedules, and quality standards. You will also coordinate contracts and scopes of work and integrate their activities with internal teams.

• Project Documentation

You will maintain complete project documentation (plans, risk registers, changes, status reports) in accordance with GTS methodology. You will ensure projects are audit-ready and comply with internal and regulatory requirements.

• Communication and Reporting

You will prepare clear status reports for various audience groups (from teams to management). You will prepare presentations and reports for steering committees and project summaries. You will ensure effective communication between IT and business.

• Continuous Improvement

You will identify lessons learned and best practices from projects and propose improvements to project management methodologies, tools, and processes.

We Offer

• Fully remote work (the client's office is in the center of Warsaw, so hybrid work is also an option)
• Working hours: 12:00 PM - 8:00 PM
• B2B contract via Michael Page