Ministerie van Defensie
3 days ago
Senior Management Assistant
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Company information
- Company
- Ministerie van Defensie
- Location
- Nederland Netherlands
- Posted
- 3 days ago
Job description
Job Characteristics
Location Utrecht Contract duration Temporary with a view to a permanent contract Hours per week - 38 Monthly salary €3,297.00 - €4,568.00 Salary level Civil servant scale IBBAD 07 - Civil servant scale IBBAD 07 Level MBO 4 Field Administrative / Secretarial Vacancy number 80595 Employment contract Temporary appointment with a view to permanent employment Job group Civil servantJob Description
Working for the Ministry of Defence, but not as a military member?
Become a Senior Management Assistant.
Can you keep a cool head in hectic situations and do you have an unparalleled ability to maintain oversight and provide stable support in a complex environment? Are you a strong personality who radiates calmness and is also enthusiastic, critical, and possesses a healthy dose of humor? And are you looking for a new challenge in a socially relevant environment?
In this role, you will perform coordinating and management support activities for the Director Knowledge & Innovation (K&I) and the head of the Staff department within this directorate. Through your (substantive) involvement, you will know what is going on, be able to set priorities, and respond to developments. You will not shy away from complex and especially dynamic agenda management. You enjoy contributing ideas, and through your proactivity, you look ahead and identify bottlenecks in time and resolve them. And all this so that our directorate can concentrate on the mission of the Directorate Knowledge & Innovation to ensure the best materiel and IT for the Armed Forces!
The most common tasks are:
- Complex and dynamic agenda management
- Ensuring that the directorate has the necessary information for appointments in a timely manner (we work with iBabs)
- Support with email handling for the director and processing mail in XPostWeb
- Managing the directorate secretariat mailbox
- Receiving and guiding visitors
- Planning and organizing meetings and gatherings
- Requesting VIP transport and arranging domestic and international business trips
- Arranging amenities and coordinating actions for, among other things, service anniversaries
- Support with events
- Handling various questions and requests.
You will contribute to internal and external communication by:
- Co-filling and deploying the publication systems and instruments to be used by the Directorate K&I;
- Supporting the organization of lectures and events/seminars;
- Supporting visits by delegations and in 'hosting' (international working groups in the Netherlands;
- Acting as the first point of contact for the Staff for external (telephone) contacts.
Job Requirements
- MBO (vocational education) work and thinking level;
- Completed MBO education in secretarial, administrative, or business administration fields or a comparable combination of education and experience;
- Minimum of 3 to 5 years of experience in management support roles;
- Minimum of 2 to 4 years of experience in support roles in the field of innovation and project management in a government environment.
We are looking for someone who can switch gears quickly and move effortlessly in an environment that is constantly in motion. You will keep a cool head during changes and know how to set the right priorities. At the same time, you are meticulous in your work and ensure that things are perfect down to the last detail.
You feel at home in a support role and enjoy working with various colleagues and external parties. You communicate clearly and professionally and know how to convey information clearly, even when there are different interests at play.
Terms of Employment
Salary level Civil servant scale IBBAD 07 - Civil servant scale IBBAD 07 Salary description The mentioned salary is based on a full working week of 38 hours. Your classification will be based on your work experience and educational background. Monthly salary €3,297.00 - €4,568.00 Employment contract Temporary appointment with a view to permanent employment Contract duration Temporary with a view to a permanent contract Maximum number of hours per week 38Other Terms of Employment
The mentioned salary is based on your work experience and educational background and based on a full-time working week of 38 hours. The salary ranges from € 3,297.40 to € 4,568.58 (scale 7) gross per month, based on 38 hours.
Defence strongly values personal growth and offers excellent study facilities, so you will never stand still. You will be given ample opportunity to develop yourself and grow.
At Defence, you accrue 16.33% of your gross salary each month in the Individual Choice Budget. You can use it to buy extra leave hours or for fiscal purposes.
In addition to a pension scheme with ABP, you receive a monthly allowance for commuting or you can opt for a public transport pass with unlimited travel throughout the Netherlands under favorable conditions.
We also believe it is important that you can combine your work well with your private life. Various leave schemes, such as 75% paid parental leave, and flexible working hours contribute to a good balance. Furthermore, you have the option to (temporarily) reduce your working hours by a few hours per week and accumulate extra leave hours and/or ADV (rest) hours.
Special Conditions
- A security investigation is part of the selection procedure.
- The start date is therefore not fixed.
- In case of high interest, the vacancy may be closed earlier.
- A reference check and assessment may be part of the selection procedure.
- To be eligible for this position, you must be from a country in the European Economic Area. If this is not the case, you must possess a combined residence and work permit (GVVA).
#LI-SD1 #LI-Hybrid Acquisition is not appreciated. We kindly request you not to send any unsolicited offers, calls, or emails. Thank you for your understanding.
More about the Job Group
Organization Name
Ministry of Defence
Organization Description
Defence is committed to the interests, welfare, and freedom of the Netherlands. We are active daily both domestically and abroad. Our global deployment strengthens international cooperation and ensures that people can develop freely. Now and in the future.
Approximately 79,000 people work directly and indirectly for peace and security within the Ministry of Defence. The ministry consists of the Materiel & IT Command (COMMIT), the Administrative Staff (the department), the Royal Netherlands Navy, the Royal Netherlands Army, the Royal Netherlands Air Force, the Royal Netherlands Marechaussee, and the Defence Support Command (DOSCO).
Defence is one of the largest employers in the Netherlands and exhibits similarities with a large company. The operational commands (sea, land, and air forces), the Marechaussee, DOSCO, and COMMIT are comparable to operating companies.
Organization URL
www.defensie.nl/organisatie/commit
Department Name
Command Materiel and IT
Department Description
The activities are carried out within the Knowledge & Innovation Staff of the Directorate Knowledge & Innovation of the Materiel & IT Command.
The Directorate Knowledge & Innovation aims to make the latest materiel and IT solutions applicable for our military personnel so they can win battles. To make this possible, the focus is on accelerating the organization's adaptability. Therefore, the Directorate K&I focuses on knowledge building, innovation, and the relationship between them. We do this by organizing the control of knowledge building for materiel and IT within COMMIT. Additionally, we experiment with, facilitate, and realize innovations, including in the area of materiel and IT integration. People, processes, and technology are integrated into this so that successful operational innovations have an effect in the combat practice of Defence. We, as Directorate K&I, are successful when we are able to maintain our military personnel's advantage in combat through knowledge building and innovations.
The Staff aims to strengthen the management of the Directorate Knowledge & Innovation COMMIT by supporting, facilitating, and advising to better organize and govern the complex field of work.
The Staff consists of support staff, business operations experts, knowledge coordinators, the directorate secretariat, and various substantive advisors and program managers who undertake directorate-wide activities.
Activities largely take place at the Kromhout Barracks, building K8, where the staff department of the directorate is located.
Vision
The Materiel & IT Command (COMMIT) supports the transition to an information-driven and technologically advanced armed force with the best materiel and the best IT. Our COMMITment is great to strengthen the crucial role as a strategic partner of the Commander of the Armed Forces, of the operational units, and of international partners. COMMIT increases the impact of support through an integrated and innovative approach to materiel and IT projects, (weapon) system management, and chain logistics.
We invest in the quality of our people and the flexibility and diversity of the workforce. The most important capabilities of COMMIT are the knowledge and experience of our personnel. To provide the armed forces with materiel and IT faster, we focus on process and social innovation in addition to technological innovation in the areas of project management, procurement and disposal of defence materiel, and personnel and logistical support.
The execution of innovative projects requires more cooperation with the business community, knowledge institutions, and other government organizations and societal institutions. Under the banner of C-COMMIT as National Armaments Director (NAD), we also develop and strengthen international cooperation in the field of materiel and IT (NATO, EU, multinational, and bilateral).
Mission
COMMIT provides the armed forces with the best materiel and the best IT.
Extra
COMMIT is of everyone and for everyone; we are convinced that with a diverse and inclusive organization, we can best perform our task of connecting 'want' and 'can' when our personnel is a reflection of society. We therefore cordially invite you to apply for this position!
Department URL
www.defensie.nl/organisatie/commit
Contact Persons
For more information about this vacancy:
Benjamin Beilen (Sr. Innovation Manager)
[email protected]
For more information about the application procedure:
Sanne de Wit (Recruitment Advisor)
[email protected]
Working for the Ministry of Defence, but not as a military member?
Become a Senior Management Assistant.
Can you keep a cool head in hectic situations and do you have an unparalleled ability to maintain oversight and provide stable support in a complex environment? Are you a strong personality who radiates calmness and is also enthusiastic, critical, and possesses a healthy dose of humor? And are you looking for a new challenge in a socially relevant environment?
In this role, you will perform coordinating and management support activities for the Director Knowledge & Innovation (K&I) and the head of the Staff department within this directorate. Through your (substantive) involvement, you will know what is going on, be able to set priorities, and respond to developments. You will not shy away from complex and especially dynamic agenda management. You enjoy contributing ideas, and through your proactivity, you look ahead and identify bottlenecks in time and resolve them. And all this so that our directorate can concentrate on the mission of the Directorate Knowledge & Innovation to ensure the best materiel and IT for the Armed Forces!
The most common tasks are:
- Complex and dynamic agenda management
- Ensuring that the directorate has the necessary information for appointments in a timely manner (we work with iBabs)
- Support with email handling for the director and processing mail in XPostWeb
- Managing the directorate secretariat mailbox
- Receiving and guiding visitors
- Planning and organizing meetings and gatherings
- Requesting VIP transport and arranging domestic and international business trips
- Arranging amenities and coordinating actions for, among other things, service anniversaries
- Support with events
- Handling various questions and requests.
You will contribute to internal and external communication by:
- Co-filling and deploying the publication systems and instruments to be used by the Directorate K&I;
- Supporting the organization of lectures and events/seminars;
- Supporting visits by delegations and in 'hosting' (international working groups in the Netherlands;
- Acting as the first point of contact for the Staff for external (telephone) contacts.
The mentioned salary is based on your work experience and educational background and based on a full-time working week of 38 hours. The salary ranges from € 3,297.40 to € 4,568.58 (scale 7) gross per month, based on 38 hours.
Defence strongly values personal growth and offers excellent study facilities, so you will never stand still. You will be given ample opportunity to develop yourself and grow.
At Defence, you accrue 16.33% of your gross salary each month in the Individual Choice Budget. You can use it to buy extra leave hours or for fiscal purposes.
In addition to a pension scheme with ABP, you receive a monthly allowance for commuting or you can opt for a public transport pass with unlimited travel throughout the Netherlands under favorable conditions.
We also believe it is important that you can combine your work well with your private life. Various leave schemes, such as 75% paid parental leave, and flexible working hours contribute to a good balance. Furthermore, you have the option to (temporarily) reduce your working hours by a few hours per week and accumulate extra leave hours and/or ADV (rest) hours.
- MBO (vocational education) work and thinking level;
- Completed MBO education in secretarial, administrative, or business administration fields or a comparable combination of education and experience;
- Minimum of 3 to 5 years of experience in management support roles;
- Minimum of 2 to 4 years of experience in support roles in the field of innovation and project management in a government environment.
We are looking for someone who can switch gears quickly and move effortlessly in an environment that is constantly in motion. You will keep a cool head during changes and know how to set the right priorities. At the same time, you are meticulous in your work and ensure that things are perfect down to the last detail.
You feel at home in a support role and enjoy working with various colleagues and external parties. You communicate clearly and professionally and know how to convey information clearly, even when there are different interests at play.
This is where you will workThe activities are carried out within the Knowledge & Innovation Staff of the Directorate Knowledge & Innovation of the Materiel & IT Command.
The Directorate Knowledge & Innovation aims to make the latest materiel and IT solutions applicable for our military personnel so they can win battles. To make this possible, the focus is on accelerating the organization's adaptability. Therefore, the Directorate K&I focuses on knowledge building, innovation, and the relationship between them. We do this by organizing the control of knowledge building for materiel and IT within COMMIT. Additionally, we experiment with, facilitate, and realize innovations, including in the area of materiel and IT integration. People, processes, and technology are integrated into this so that successful operational innovations have an effect in the combat practice of Defence. We, as Directorate K&I, are successful when we are able to maintain our military personnel's advantage in combat through knowledge building and innovations.
The Staff aims to strengthen the management of the Directorate Knowledge & Innovation COMMIT by supporting, facilitating, and advising to better organize and govern the complex field of work.
The Staff consists of support staff, business operations experts, knowledge coordinators, the directorate secretariat, and various substantive advisors and program managers who undertake directorate-wide activities.
Activities largely take place at the Kromhout Barracks, building K8, where the staff department of the directorate is located.
Vision
The Materiel & IT Command (COMMIT) supports the transition to an information-driven and technologically advanced armed force with the best materiel and the best IT. Our COMMITment is great to strengthen the crucial role as a strategic partner of the Commander of the Armed Forces, of the operational units, and of international partners. COMMIT increases the impact of support through an integrated and innovative approach to materiel and IT projects, (weapon) system management, and chain logistics.
We invest in the quality of our people and the flexibility and diversity of the workforce. The most important capabilities of COMMIT are the knowledge and experience of our personnel. To provide the armed forces with materiel and IT faster, we focus on process and social innovation in addition to technological innovation in the areas of project management, procurement and disposal of defence materiel, and personnel and logistical support.
The execution of innovative projects requires more cooperation with the business community, knowledge institutions, and other government organizations and societal institutions. Under the banner of C-COMMIT as National Armaments Director (NAD), we also develop and strengthen international cooperation in the field of materiel and IT (NATO, EU, multinational, and bilateral).
Mission
COMMIT provides the armed forces with the best materiel and the best IT.
Extra
COMMIT is of everyone and for everyone; we are convinced that with a diverse and inclusive organization, we can best perform our task of connecting 'want' and 'can' when our personnel is a reflection of society. We therefore cordially invite you to apply for this position!
Defence is committed to the interests, welfare, and freedom of the Netherlands. We are active daily both domestically and abroad. Our global deployment strengthens international cooperation and ensures that people can develop freely. Now and in the future.
Approximately 79,000 people work directly and indirectly for peace and security within the Ministry of Defence. The ministry consists of the Materiel & IT Command (COMMIT), the Administrative Staff (the department), the Royal Netherlands Navy, the Royal Netherlands Army, the Royal Netherlands Air Force, the Royal Netherlands Marechaussee, and the Defence Support Command (DOSCO).
Defence is one of the largest employers in the Netherlands and exhibits similarities with a large company. The operational commands (sea, land, and air forces), the Marechaussee, DOSCO, and COMMIT are comparable to operating companies.
- A security investigation is part of the selection procedure.
- The start date is therefore not fixed.
- In case of high interest, the vacancy may be closed earlier.
- A reference check and assessment may be part of the selection procedure.
- To be eligible for this position, you must be from a country in the European Economic Area. If this is not the case, you must possess a combined residence and work permit (GVVA).
#LI-SD1 #LI-Hybrid Acquisition is not appreciated. We kindly request you not to send any unsolicited offers, calls, or emails. Thank you for your understanding.
Feel free to ask your questionFor more information about this vacancy:
Benjamin Beilen (Sr. Innovation Manager)
[email protected]
For more information about the application procedure:
Sanne de Wit (Recruitment Advisor)
[email protected]
Required skills
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