We are hiring: Senior Document Manager (m/f/d)

Offshore Wind Energy | Onshore & Offshore Projects | Permanent Employment

T.I.S. GmbH has been a specialized consulting and service company in the field of offshore wind energy for over 20 years. We support international clients in the planning, implementation, and quality assurance of complex energy projects, working with leading companies in the industry.

To strengthen our team, we are looking for a Senior Document Manager (m/f/d) who professionally manages documentation processes and acts as a central interface in the project.

Profile

As a Senior Document Manager (m/f/d), you will be responsible for the planning, implementation, and control of project-specific, needs-based document management (DMG) throughout the entire document lifecycle – from creation, approval, distribution, filing, and archiving to final handover.

You will act as a central interface between project management, PMO, internal departments, and external partners, making a significant contribution to ensuring documentation quality and efficient project communication.

Your Tasks

• Setup, maintenance, and further development of a project-specific document management system (e.g., Aconex, SharePoint, ThinkProject)

• Analysis of framework conditions, requirements, internal and external interfaces, and guidelines

• Conception of processes for the creation, review, approval, distribution, and archiving of documents

• Close cooperation with project management, specialist departments, and quality assurance

• Definition and documentation of roles, tools, templates, as well as structure and filing logics

• Creation of templates, DMG guidelines, project instructions, and reports

• Training of project teams (e.g., presentations, how-to guides)

• Quality control of incoming and outgoing documents, as well as tracking of deadlines and workflows

• Administration of the document management system (user management, authorization, system maintenance)

• Coordination of as-built documentation and handover to the company archive

• Interface management with external partners (e.g., suppliers)

• Ensuring compliance and norm-compliant documentation (e.g., ISO 9001)

Your Profile

• Completed vocational training or university degree in document management, information technology, or equivalent

• At least 5 years of professional experience in large infrastructure or industrial projects

• Demonstrable experience in the introduction and application of common DMG systems and virtual data rooms

• Very good organizational skills and structured thinking

• Strong communication skills and team orientation

• High sense of responsibility in handling sensitive information

What We Offer

• Permanent employment with a growing, specialized company

• Involvement in international onshore and offshore energy projects

• Collaboration with top players in the offshore wind industry

• Long-term perspective, responsibility, and scope for action

👉 Interest piqued? Then we look forward to receiving your application or a recommendation from your network.

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