Secretary

Job description

Screening phone calls and dealing with enquiries where appropriate
Making appointments and planning their manager’s diary
Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
Attending meetings and taking minutes
Replying to emails, faxes and post
Assisting with projects their manager might be working on by researching or writing reports
Organizing and maintaining office systems
Develop and maintain a filing system
Booking travel arrangements and accommodation when necessary
Any other duties as may reasonably be required by the Director.

Key skills

Good communication, customer service and relationship-building skills
Team working skills
Organization and time management skills
Attention to detail
Negotiation skills
Flexibility
The ability to be proactive and use your initiative: to see what needs doing and to do it
Proficiency in MS Office

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