Secretary to the Head of the Department of Medicine - 80%

Job description

Job Description

You assist the department head of medicine independently, ensuring administrative tasks and secretarial services for the head of the department in all areas relevant to their activities and responsibilities with decision-making authority delegated by powers, after a complete examination of files or specific situations.

You also assist the director of the academic department of internal medicine independently.

You manage and organize the agenda. You receive phone calls and ensure communication with the head of department and internal and external stakeholders at HUG.

While responding to various solicitations, you draft and format diverse documents, organize meetings, ensure logistics as needed, contribute to planning and data entry in the VRH tool, etc.

You manage the administrative part of discretionary funds and maintain the department's intranet site up-to-date.

You are expected to assume any delegated mandate by your hierarchy or in case of absence of the department secretary.

Required skills

communication logistics data entry phone calls administrative tasks documents internal medicine activities director meetings independent responsibilities files department head agenda secretarial services decision-making authority delegated powers specific situations academic department hug solicitations vrh tool discretionary funds intranet site

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