Event Communication Manager (Maternity Leave Replacement)

Context:

ENSTA, an institution of higher education and research under the Ministry of the Armed Forces, develops training, research, and innovation activities in the fields of defense and security, transport, energy, maritime activities, digital, and health.

The school, located on two campuses, in Paris-Saclay and Brest, is a member of the Institut Polytechnique de Paris. Ranked among the Top 10 engineering schools in France, its mission is:

•          the training of civilian and military engineering students, managers, and PhDs for the public and private sectors,

•          high-level research and innovation in close conjunction with the industry of major sovereignty sectors within 6 training and research units (UFR).

Within the communication department, the job holder implements the event communication strategy defined with the communication department and other school departments, within ENSTA and its two campuses, targeting staff, students, and campus visitors. They create and evolve various communication materials, digital or print, and key events to promote the school's activities and foster a sense of belonging to ENSTA and IP Paris. They enable the various departments to gain autonomy to improve information dissemination. The job holder is also responsible for implementing internal communication actions on the Paris-Saclay campus, co-managing the unit with their counterpart on the Brest campus, and in liaison with the communication department.

The job holder will be assigned to the Paris-Saclay Campus in Palaiseau.

Missions / Main Activities:

Under the authority of the Deputy Director of Communication, the job holder will be in charge of the following main missions:

• Propose concepts, plan, design, and manage events (in-person, remote, hybrid) that meet the institution's strategic challenges

• Track internal and external event requests, in conjunction with the Activity Support Unit:

• Verify the feasibility of events, room availability, quote requests when necessary (caterer or other service providers) within the established budgets

• Produce all communication materials related to events (visuals, mailings, etc.)

• Advise and support organizers, lead steering committees where applicable

• Coordinate service providers

• ·Ensure the smooth running of events (check setup, follow up with speakers, signage, etc.)

• Implement event evaluation with precise indicators and reporting

Internal Communication (co-management):

• Recommend and implement internal communication strategies to support the deployment of the School's strategic projects

• Co-manage and lead internal media, including intranets and digital signage, and where applicable, carry out redesign projects in coordination with contributing departments

• Ensure the proper internal dissemination of mailings from the service's activities and IP Paris via the Brevo platform

• In conjunction with the HR department, contribute to the development of the employer brand and the onboarding of new employees

Ancillary Missions / Activities:

• Contribute to any communication department activities, particularly event-related or promotional (forums, trade shows...) which may take place in the evening or on weekends depending on the service's needs

• Possible travel between the Brest and Paris-Saclay campuses for missions

• Participate in the institution's Quality initiative

• Contribute to the CSR (Corporate Social Responsibility) initiative within the scope of their missions and activities within the School.

Master's degree (M2) or specialized Master's in Communication (CELSA, Sciences Po, Business School, University...) and with solid experience (10 years) in internal and event communication.

Positions open to candidates:

Contractual employee for a 3-month fixed-term contract starting January 4, 2027, as part of a maternity leave replacement.

Work location:

ENSTA Paris-Saclay Campus, 828 boulevard des Maréchaux 91762 Palaiseau – Cedex

“The site is accessible by car (parking for staff) or public transport. As the School is committed to a CSR approach (Sustainable Development - CSR and pro-bike employer), it encourages sustainable mobility through financial aid (FMD - Mobility Package) and infrastructure adapted for cyclists.”

Full-time position (25 annual leave days, 23 RTT days annually)

Benefits:

• Transport (employer's flat-rate contribution of 75%)

• Sustainable Mobility Package (up to €300/year)

• Possibility of teleworking (after manager's agreement and submission of a request)

• Employer subsidy for the administrative restaurant and/or the institution's cafeteria

• Social Action Committee, offering events and activities for staff, a gym membership facility, a leisure center for staff children aged 6 and over with preferential rates (Paris-Saclay campus)

• Mutual insurance (institution's contribution of 50%)

Workplace adaptation and inclusive recruitment:

All our positions are open to candidates with disabilities.

ENSTA is committed to recruitment that promotes equality, diversity, and inclusion. All applications without distinction (age, disability, gender, nationality, religion, sexual orientation…) have their place in our recruitment process.

ENSTA is a founding member of the Institut Polytechnique de Paris (IP Paris). As part of IP Paris, the school participates in the activities of interdisciplinary centers, particularly the Interdisciplinary Center for Defense and Security Studies (CIEDS, supported by the Ministry of Armed Forces and the Defense Innovation Agency (AID)). It initiated the creation of the Oceans & Seas Interdisciplinary Center, inaugurated in January 2025. Researchers from the school also collaborate within the framework of studies led by the Hi-Paris centers, laureates in 2024 IA Cluster, E4C, or E4H, among others.

ENSTA resulted from the merger on January 1, 2025, of ENSTA Paris and ENSTA Bretagne. Its headquarters are located in Palaiseau (91), on the Paris-Saclay campus, and it has another campus in Brest. It is implementing new engineering programs on its two campuses (Paris-Saclay and Brest) for the academic year 2026.

Joining the school means integrating an institution committed to gender parity and professional equality, diversity, and support for its disabled employees, from recruitment through the entire career. To preserve well-being at work, the school pursues an active policy on working conditions, based notably on a fair balance between personal and professional life.

Knowledge: 

• Higher education environment and/or experience in change management is a plus

• Webinar tools and e-event platforms  

• Activity measurement and reporting tools: statistics, audience  

• Social media  

Skills: 

• Excellent command of spelling, grammar, syntax  

• Analysis and synthesis  

• Good knowledge of English (B2)  

• Teamwork  

Attitudes: 

• Organization  

• Interpersonal skills / listening ability  

• Autonomy and initiative  

• Rigor and sense of responsibility  

• Responsiveness and ability to work under pressure  

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