Receptionist

Main duty: Receptionist at the General Office (GO)

Other administrative duties include:

1. Receives, reviews and disseminates school generic e-mails & postal deliveries/letters.

2. Records mail transactions into a file for future reference.

3. Updates daily staff movements, staff leave forecast and Medical Certificates (all staff) on the GO Staff Movement board.

4. Maintains a record of staff leave applications & MCs.

5. Coordinates staff particular updates with AM, sending of monthly attendance reports (school-hire contract staff) to employment agencies.

6. Coordinates preparation of school testimonials for graduating students.

7. Assists AM with distribution of iExam registration slips & Giro Option forms.

8. Assists Year Heads (Student Development Team) with collation and storage of student progress reports.

9. Prints and updates of labels for staff in-boxes, collection cupboards.

10. Distributes college Ties and T-shirts to new staff.

11. Prepares name tents for meetings and prepares necessary signages for school events.

12. Prepares meal vouchers for hosting of exchange students in the college.

13. Initiates telephone calls to students and parents on matters concerning fee payments, school events and other general matters.

14. Assists college on school events such as Open House, College Day etc.

15. Coordinates the temperature taking exercise with contract workers, visitors and students when required.

16. Maintains and manages a record of Lost and Found items.

17. Assists the Admin Managers and School Leaders in any other school-related duties, as assigned.

Requirement:

a. Good communication and interpersonal skills
b. Good team player with a high level of initiative and independence.
c. Proficient in MS Office
d. Candidate with at least 1 year school working experience.
e. Qualification: GCE O Level certificate or its equivalent
f. Able to work in a fast paced environment

Duration/Working hours:

12 months contract (1 Dec 2025 to 30 Nov 2026)

Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 30 minutes lunch break
Fridays: 7:00am to 3:30pm, inclusive of 30 minutes lunch break
Service not required on Saturdays, Sundays and gazetted public holidays

** We regret to inform only shortlisted candidates will be notified.