Receptionist

Under the supervision of the Executive Vice President, the receptionist acts as the first point of contact by warmly welcoming our clientele, visitors, and MONTONI group talents. Working closely with the office manager, the person actively contributes to the radiance of our work environment, mail management, and various essential administrative tasks for the smooth operation of the office.

Responsibilities:

• Welcome clients, visitors, and talents with courtesy and professionalism.
• Orient visitors to the appropriate people or departments.
• Manage visitor sign-ins and ensure security measures (access cards, etc.).
• Validate parking according to current policy.
• Respond to phone calls and emails, and direct them accordingly.
• Serve as a coordinator for meeting rooms: room reservations, logistics, and required materials.
• Receive, sort, and distribute mail and packages.
• Manage the supply of coffee stations and office needs.
• Replace the office manager as needed and offer general support.
• Maintain the cleanliness of the reception area at all times.
• Conduct an inventory of company gifts.
• Purchase items according to departmental needs and reconcile invoices in the accounting system.
• Perform various administrative tasks (data entry, filing, etc.).
• All other connected tasks that contribute to the smooth operation and professional image of the office.