Project Administrator (w/m/d)

Project Administrator (w/m/d)

* Part-time
* Fixed-term
* With professional experience
* Without personnel responsibility

The Medical University of Vienna, with around 6,500 employees and 8,600 students, is one of the largest biomedical research and teaching institutions in Europe. The Christian Doppler Laboratory for Metaflammation in Peritoneal Dialysis (CDL-PRIME-PD) at the Department of Pediatrics and Adolescent Medicine seeks a Project Administrator (m/w/d) from March 1, 2026, part-time (15-30 hours per week) and fixed-term for one year (with option to extend).

Your tasks:

* Accounting and financial reporting, budget monitoring, reporting, personnel matters, and interface between CDL-PRIME-PD, Christian Doppler Society, Medical University of Vienna, and partner company
* Organizational support for internal and external events
* Support in managing grants, reports, and scientific documents
* Support in submitting manuscripts to scientific journals

Your profile:

* Your working style is proactive, flexible, and characterized by accuracy, structuring, and self-reliance
* You are a sociable and communicative personality
* Very good communication skills in German and English
* IT knowledge (MS Office, especially Excel), desirable e.g. Endnote, Illustrator, Typo3
* Experience in creating and editing texts & graphics

Our offer:

* Internal further education
Due to a modern academic lifelong learning concept, employees can continuously improve their skills and acquire additional competencies.
* Health measures
The health of all employees is an important concern, therefore there are numerous offers for preventive care and health promotion.
* Canteen
In the company restaurants, employees can expect a wide range of options at affordable prices.
* Flexible working hours & remote work
There is often the possibility of flexible working hours through flexitime arrangements. Depending on the job group and individual agreement, there may be the option to work from home up to 40%.
* Childcare
To optimize the balance between work and family life, various childcare options are available, including during school holidays.
* Company pension scheme
The Medical University of Vienna as an employer contributes monthly payments to a pension fund for all employees.
* Good public transportation links
The locations of the Medical University of Vienna are centrally located and easily accessible by public transportation.
* Employee discounts
All employees of the Medical University of Vienna receive special conditions and discounts from numerous companies.
* Parking possibility
Employees have the option to use a cost-effective parking space. Bike storage spaces are also available and being expanded.
* Secure employer
The Medical University of Vienna offers a safe working environment and stable job positions.
* Work-Life-Balance
Through fair work distribution and teamwork, an balanced Work-Life-Balance is created. It is ensured that there are regular working hours, sufficient relaxation time, and a healthy workload.
* Employee events
In addition to events for networking and celebrating, the Medical University of Vienna regularly offers exciting lectures on current topics in the field of medicine.
* Counseling services
Depending on need, counseling services (e.g. Career&Care), coaching, supervision, and mediation are available.
* Barrier-free and commitment to diversity and inclusion
The Medical University of Vienna has set itself the goal of anchoring diversity organizationally and thus contributing to equal opportunities for employees.
* Job ticket
The Rectorate of the Medical University of Vienna subsidizes annual public transportation passes as a contribution to climate protection, promoting the use of public transportation to and from work.

The minimum monthly salary for this position (Uni-KV, VerwGr. IIIb) is currently Euro 2,348,- gross (14 times per year) on a part-time basis (30 hours per week) and may be increased through the offsetting of relevant previous experience and other compensation components related to the specific job.

We look forward to applications from people with disabilities and/or chronic illnesses and therefore especially invite you to apply. If you have any questions, please contact the Disability Trustee at the Medical University of Vienna. Information can be found under
https://br-ap.meduniwien.ac.at/en/ueber-uns/behindertenvertrauenspersonen/.

The information according to the General Data Protection Regulation can be found under
www.meduniwien.ac.at/datenschutz/bewerbungen.

Please send us your complete application documents, consisting of curriculum vitae, cover letter, and if necessary, certificates and references as proof of the desired qualifications.

Applications in German or English exclusively via smart bewerben and until March 5, 2026 (The position may be awarded earlier if a suitable application is received)

Contact:
Priv.Doz. Dr. Rebecca Herzog
Medical University of Vienna
Department of Pediatrics and Adolescent Medicine
Anna Spiegel Research Building
Lazarettgasse 14; A-1090 Vienna

Questions about the application process?

Please feel free to contact: [email protected]

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