Project Administrator

CEDA is hiring a Project Clerk to join our team in Bonnyville. Reporting to the Business Services Manager, the primary responsibility of the Project Administrator is to review & enter LEMs from the field to ensure accuracy before submitting them to the client for approval.

What We Offer:

• Competitive wages, excellent benefits, health spending account and matching pension contributions starting on your first day!
• The shift is Monday-Friday, 40 hours per week, with the flexibility to work 3 days from the office and 2 days from home (Subject to change)
• Skill development and opportunity for career growth

Key Duties & Responsibilities:

• Responsible for dispatching and entering actuals for various Eastern Mechanical, PV & CC Clients
• Entering service order information into summaries to submit to client for review and approval.
• Maintain and review timesheets for accuracy; tracking hours to ensure overtime is charged correctly, ensuring all equipment, travel and rentals are billed.
• Responsible for third party billing.
• Responsible for ensuring all service orders are entered, approved and prepared for invoicing.
• Tracking and maintain costs for Supervisors and Project Manager
• Provide other administrative support as required

Role Specifications:

• 2-3+ years of related work experience;
• Minimum Grade 12 education;
• General knowledge of project costs, budgeting, accounts payable, accounts receivable and payroll;
• Knowledge of Microsoft Office – Excel (pivot tables) and Word
• Exceptional interpersonal and communication skills (written and verbal);
• Excellent customer service skills;
• Well established organizational and time management skills;
• Analytical ability, with a process improvement approach;
• Excellent verbal, presentation and written communication;
• Self-starter and takes initiative;
• Keen ability to pay attention to detail;
• Ability to work within fast-paced, team dynamic and changing priority environment but also to work independently with minimal supervision;

Personal Characteristics:

• Managing multiple priorities and tight deadlines, especially during payroll, invoicing, and month-end cycles.
• Ensuring accuracy while processing high volumes of financial and administrative data.
• Responding effectively to changing priorities and short-notice requests.
• Maintaining confidentiality and compliance when handling sensitive information.