Programme Coordinator (0.8 FTE)

He angituutanga: The opportunity

This position is 0.8FTE (32 hours per week).

Help shape the infrastructure that supports our growing city

We’re looking for an experienced and proactive Programme Coordinators to join our Infrastructure and Assets Group. This team is responsible for planning, building, and maintaining the assets that keep our city running.

In this role, you’ll work within the Design & Deliver Unit, supporting the coordination and delivery of our capital programme through the Portfolio Office. You’ll play a key role in keeping projects aligned, informed, and moving forward.

This is a varied, fast-paced role where you’ll support programme and project governance, coordination, and reporting across multiple infrastructure projects.

You’ll be responsible for:

• Coordinating programme meetings, documentation, minutes, and action tracking
• Supporting delivery across the full programme lifecycle (planning through to close-out)
• Preparing high-quality programme and project reporting, dashboards, and governance presentations
• Ensure programme and project methodology is correctly applied and help build project management capability
• Providing financial coordination support, including purchase orders, forecasting, and tracking expenditure
• Maintaining programme schedules, milestones, and interdependencies
• Supporting risk, issue, and change management processes
• Working within council policies and systems (including procurement processes and tools such as Psoda)
• Facilitating communication across project teams, the Portfolio Office, and wider council stakeholders
• Contributing to continuous improvement, team culture, and health and safety practices

What sets you apart

You’re someone who:

• Is proactive, organised, and takes pride in producing high-quality work
• Anticipates needs and takes initiative
• Stays calm and adaptable in a busy environment
• Builds positive relationships and works collaboratively
• Takes accountability and follows through
• Brings a practical, solution-focused approach