Program Coordinator Physical Readiness

Vacancy Characteristics

LocationThe HagueContract durationuntil 1/31/2029Hours per week32 - 38Monthly salary€3,674.00 - €5,863.00Salary levelCivil Servant Salary Scale IBBAD 10 - Civil Servant Salary Scale IBBAD 10LevelHBO BachelorFieldOrder / peace / security; Social / societal / welfareVacancy number80433EmploymentTemporary appointment​Job groupCivilian

Job Description

The Royal Netherlands Marechaussee (KMar) continuously works on its military readiness. An important part of this is ensuring that military personnel are and remain physically prepared for the work they do.

Within the 'Function Clusters; Fit for Function' program, we are therefore working on the further development of the physical readiness of military personnel. The program brings about changes in policy, processes, and organizational structure, directly impacting the military readiness of the KMar.

As Program Coordinator, you are at the heart of this change. You will work closely with the Program Manager and three Project Leaders, but your field of work is broader. From within the program, you will engage with various levels of the KMar: from subject matter specialists and colleagues from operations to brigade commanders and strategic leadership.

Do you want to contribute to a change that directly enhances the military readiness of the KMar? Then read on.

What will you do?

As Program Coordinator, you will help the Program Manager maintain control over the program as a whole. You will work closely with three Project Leaders, each responsible for their own project. You will consolidate information from these projects and make visible the program's status and areas requiring attention.

To achieve this, you will have extensive contact with the Project Leaders. You will gather information on progress, results, planning, risks, and dependencies, and critically assess what is provided. Does information from different projects align? Is anything missing? Or does a development in one project have implications for another? If so, you will ask questions and discuss this with the Program Manager or Project Leader. This helps prevent bottlenecks from becoming apparent too late and ensures that the various projects work cohesively towards the program's outcome.

From this central position, you will engage with many different areas within the KMar. You will liaise with subject matter colleagues from staff and operations and, together with the Program Manager or Project Leaders, attend meetings with brigade commanders. You will also be involved in discussions at the tactical and strategic level, where colonels and generals, for example, are present. This allows you to see not only how decisions are made but also what their implications are further down the organization.

You play an important role in relation to these meetings. You will support the preparation process and ensure that the necessary information and documents are available. During the meeting, you will keenly track which agreements and decisions are made and what actions follow from them. Afterward, you will document these and follow up on the actions. This is necessary because a decision at one level can have consequences for multiple projects or other parts of the KMar. This ensures that agreements remain clear and the organization can proceed accordingly.

You will also contribute to progress reports and the preparation of decision-making. You will distill information to its core: where do we stand, what is on track, where are the risks, and where is attention or a decision needed? This helps the Program Manager discuss topics at the right time and at the appropriate level.

Furthermore, you will ensure that important changes, agreements, and program documentation are kept up-to-date and that the program operates using consistent working methods. This is not an end in itself but ensures that the Program Manager, Project Leaders, and other stakeholders can work from the same current picture. This is essential for maintaining cohesion and progress, especially with three projects and many different stakeholders involved. Monitoring this quality and consistency is also an explicit part of the Program Coordinator's role in the program plan.

Job Requirements

What energizes you?

You find it interesting to be at the center of a program where content, execution, and decision-making converge. You like to maintain an overview but also want to understand what lies behind a plan or report. Why is something not going as expected? What are the consequences for other projects? And what is needed to move forward?

You are not someone who simply processes information and passes it on. You think along, ask questions, and investigate matters when something is unclear. If information from different projects does not align well, an agreement remains too informal, or a change appears to have implications for other activities, you want to know what is going on.

The variety in contacts appeals to you. One moment you are coordinating with a Project Leader, later you join a discussion with a brigade commander, and then you work on information for a meeting with strategic leadership. You can switch between these different worlds and sense what each situation requires of you.

You work meticulously but are not passive. You follow up on agreements, identify when something is at risk of being neglected, and dare to ask questions, even when someone has been with the organization longer or holds a higher rank. You do not need to be the content owner yourself. Your strength lies in overseeing the whole, making connections, and ensuring that the right information is available at the right time.

You do not need to know the KMar completely from day one. However, you are curious about how the organization works and quickly grasp new subjects. By interacting with many different parts and levels of the KMar through the program, you will get to know the organization well in a short period.

Ultimately, you do this not just to keep the program well-organized. By ensuring that projects align, bottlenecks are identified in time, and decisions are followed up, you contribute to a change that should further strengthen the physical and thus military readiness of the KMar. That is ultimately what the program is intended for.

What we ask

For this position, we require:

• HBO (higher professional education) work and thinking level, for example, with a degree in public administration or business administration;
• experience in a program, project, or project support role within a complex organization;
• experience with preparing progress reports, meetings, and decision-making;
• the ability to collect, organize, and distill information from different projects to what is relevant for progress and decision-making;
• a sense for process quality and meticulous work with agreements, decisions, and documentation;
• easy communication with various dialogue partners and the ability to move between operational, tactical, and strategic levels.

Knowledge of program management and governance is a plus. Experience with Managing Successful Programmes (MSP) and/or Projects IN Controlled Environments (PRINCE2) is a good fit. Experience within Defense, the Dutch government, or another complex public organization is also a plus.

We are primarily looking for someone who looks beyond the information directly in front of them. You make connections between projects, ask follow-up questions when something is unclear, and dare to discuss points of attention. You work meticulously, take initiative, and are confident enough to communicate with various levels within the organization.

At the KMar, we consider objective recruitment and selection important. You can read how to apply in the 'Special Conditions' section.

Employment Conditions

Salary levelCivil Servant Salary Scale IBBAD 10 - Civil Servant Salary Scale IBBAD 10Salary descriptionMonthly salary€3,674.00 - €5,863.00EmploymentTemporary appointment​Contract durationuntil 1/31/2029Minimum number of hours per week32Maximum number of hours per week38

Other Employment Conditions

Defensie strongly values personal growth and offers excellent study facilities, ensuring you are always developing. You will be given ample opportunity for self-development and career advancement.

In addition to your salary, you will receive an Individual Choice Budget (IKB). The IKB consists of money (16.33% of your gross annual salary) and time. With the IKB, you make choices that suit you and can customize part of your employment benefits yourself. For example, you can choose to have a portion of your monthly income paid out when you wish. You can also convert this budget into leave and vice versa, or spend it on fiscally advantageous goals. The Dutch central government strongly emphasizes personal growth and career development and offers numerous opportunities for this.

Secondary employment conditions include various study facilities, full reimbursement of your public transport commuting costs, and partially paid parental leave.

Special Conditions

How to apply?

You can apply for this vacancy via the application button. We look forward to receiving your CV and motivation letter.

We consider it important to recruit and select carefully and as objectively as possible. Therefore, in your motivation letter, we would like to read an answer to the following questions:

1. Motivation: What appeals to you about the role of Program Coordinator Physical Readiness, and why does this role align with your experience and way of working?
2. Planning and organizing: Describe a situation where you had to maintain an overview of multiple tasks, projects, or deadlines simultaneously. How did you keep track of progress and ensure that agreements were met?
3. Analyzing and initiative: Provide an example of a situation where you noticed that information was incomplete, elements did not align well, or a bottleneck was emerging. What did you do?
4. Communicating and organizational focus: Describe a situation where you had to liaunt between different people or levels within an organization. How did you ensure that information and agreements reached the right place?

We recommend using a concrete example for the sample questions. It can be helpful to structure your answer using the STAR method: Situation, Task, Action, and Result.

• This vacancy is open both internally and externally; internal candidates have priority if equally qualified.
• If there are sufficient applications, the vacancy may close earlier.
• A security screening and reference check are part of the selection procedure.
• An assessment may be part of the selection procedure.
• To be eligible for this position, you must be a citizen of a European Economic Area country. If not, you must possess a combined residence and work permit (GVVA).
• No rights can be derived from this vacancy text.
• Recruitment agencies are not welcome to respond to this vacancy.

More about the Job Group

Organization Name

Ministry of Defence

Organization Description

Defensie is committed to the interests, welfare, and freedom of the Netherlands. We are active daily both domestically and abroad. Our global deployment strengthens international cooperation and ensures that people can develop freely. Now and in the future.

Approximately 58,000 people work directly and indirectly for peace and security within the Ministry of Defence. The ministry consists of the General Staff (the department), the Royal Netherlands Navy, the Royal Netherlands Army, the Royal Netherlands Air Force, the Royal Netherlands Marechaussee, the Defence Support Command (DOSCO), and the Materiel and IT Command (COMMIT).

Defensie is one of the largest employers in the Netherlands and exhibits similarities to a large corporation. The operational commands (Navy, Army, Air Force), the Marechaussee, the DOSCO, and the COMMIT resemble operating companies.

Organization URL

www.defensie.nl

Department Name

Royal Netherlands Marechaussee

Department Description

The Royal Netherlands Marechaussee (KMar) is a police organization with military status, managed by the Minister of Defence. It is one of the four components of the Dutch armed forces. Due to its specific tasks, the KMar, unlike the Navy, Army, and Air Force, does not fall under the direct command of the Commander of the Armed Forces. Except when the KMar is deployed abroad for tasks other than the police task concerning military personnel.

The KMar guards the safety of the State. In the Netherlands and far beyond. It is deployed worldwide in places of strategic importance. From royal palaces to the outer borders of Europe. From airports in the Netherlands to war and crisis areas around the world. The KMar is versatile in its deployment for security, especially when it matters.

Department URL

www.defensie.nl/organisatie/marechaussee

Contact Persons

For more information about the application procedure:

Jack Deng - Senior Advisor Recruitment & Selection
[email protected]

Location: The Hague Level: HBO Bachelor 32 - 38 hours per week €3,650 ~ €5,850 salary Order / peace / security; Social / societal / welfare Program Coordinator Physical Readiness This is what you will do

The Royal Netherlands Marechaussee (KMar) continuously works on its military readiness. An important part of this is ensuring that military personnel are and remain physically prepared for the work they do.

Within the 'Function Clusters; Fit for Function' program, we are therefore working on the further development of the physical readiness of military personnel. The program brings about changes in policy, processes, and organizational structure, directly impacting the military readiness of the KMar.

As Program Coordinator, you are at the heart of this change. You will work closely with the Program Manager and three Project Leaders, but your field of work is broader. From within the program, you will engage with various levels of the KMar: from subject matter specialists and colleagues from operations to brigade commanders and strategic leadership.

Do you want to contribute to a change that directly enhances the military readiness of the KMar? Then read on.

What will you do?

As Program Coordinator, you will help the Program Manager maintain control over the program as a whole. You will work closely with three Project Leaders, each responsible for their own project. You will consolidate information from these projects and make visible the program's status and areas requiring attention.

To achieve this, you will have extensive contact with the Project Leaders. You will gather information on progress, results, planning, risks, and dependencies, and critically assess what is provided. Does information from different projects align? Is anything missing? Or does a development in one project have implications for another? If so, you will ask questions and discuss this with the Program Manager or Project Leader. This helps prevent bottlenecks from becoming apparent too late and ensures that the various projects work cohesively towards the program's outcome.

From this central position, you will engage with many different areas within the KMar. You will liaunt with subject matter colleagues from staff and operations and, together with the Program Manager or Project Leaders, attend meetings with brigade commanders. You will also be involved in discussions at the tactical and strategic level, where colonels and generals, for example, are present. This allows you to see not only how decisions are made but also what their implications are further down the organization.

You play an important role in relation to these meetings. You will support the preparation process and ensure that the necessary information and documents are available. During the meeting, you will keenly track which agreements and decisions are made and what actions follow from them. Afterward, you will document these and follow up on the actions. This is necessary because a decision at one level can have consequences for multiple projects or other parts of the KMar. This ensures that agreements remain clear and the organization can proceed accordingly.

You will also contribute to progress reports and the preparation of decision-making. You will distill information to its core: where do we stand, what is on track, where are the risks, and where is attention or a decision needed? This helps the Program Manager discuss topics at the right time and at the appropriate level.

Furthermore, you will ensure that important changes, agreements, and program documentation are kept up-to-date and that the program operates using consistent working methods. This is not an end in itself but ensures that the Program Manager, Project Leaders, and other stakeholders can work from the same current picture. This is essential for maintaining cohesion and progress, especially with three projects and many different stakeholders involved. Monitoring this quality and consistency is also an explicit part of the Program Coordinator's role in the program plan.

This is what you will get Salary levelCivil Servant Salary Scale IBBAD 10 - Civil Servant Salary Scale IBBAD 10Salary descriptionMonthly salary€3,674.00 - €5,863.00EmploymentTemporary appointment​Contract durationuntil 1/31/2029Minimum number of hours per week32Maximum number of hours per week38 This is what we offer even more

Defensie strongly values personal growth and offers excellent study facilities, ensuring you are always developing. You will be given ample opportunity for self-development and career advancement.

In addition to your salary, you will receive an Individual Choice Budget (IKB). The IKB consists of money (16.33% of your gross annual salary) and time. With the IKB, you make choices that suit you and can customize part of your employment benefits yourself. For example, you can choose to have a portion of your monthly income paid out when you wish. You can also convert this budget into leave and vice versa, or spend it on fiscally advantageous goals. The Dutch central government strongly emphasizes personal growth and career development and offers numerous opportunities for this.

Secondary employment conditions include various study facilities, full reimbursement of your public transport commuting costs, and partially paid parental leave.

This is what we ask

What energizes you?

You find it interesting to be at the center of a program where content, execution, and decision-making converge. You like to maintain an overview but also want to understand what lies behind a plan or report. Why is something not going as expected? What are the consequences for other projects? And what is needed to move forward?

You are not someone who simply processes information and passes it on. You think along, ask questions, and investigate matters when something is unclear. If information from different projects does not align well, an agreement remains too informal, or a change appears to have implications for other activities, you want to know what is going on.

The variety in contacts appeals to you. One moment you are coordinating with a Project Leader, later you join a discussion with a brigade commander, and then you work on information for a meeting with strategic leadership. You can switch between these different worlds and sense what each situation requires of you.

You work meticulously but are not passive. You follow up on agreements, identify when something is at risk of being neglected, and dare to ask questions, even when someone has been with the organization longer or holds a higher rank. You do not need to be the content owner yourself. Your strength lies in overseeing the whole, making connections, and ensuring that the right information is available at the right time.

You do not need to know the KMar completely from day one. However, you are curious about how the organization works and quickly grasp new subjects. By interacting with many different parts and levels of the KMar through the program, you will get to know the organization well in a short period.

Ultimately, you do this not just to keep the program well-organized. By ensuring that projects align, bottlenecks are identified in time, and decisions are followed up, you contribute to a change that should further strengthen the physical and thus military readiness of the KMar. That is ultimately what the program is intended for.

What we ask

For this position, we require:

• HBO (higher professional education) work and thinking level, for example, with a degree in public administration or business administration;
• experience in a program, project, or project support role within a complex organization;
• experience with preparing progress reports, meetings, and decision-making;
• the ability to collect, organize, and distill information from different projects to what is relevant for progress and decision-making;
• a sense for process quality and meticulous work with agreements, decisions, and documentation;
• easy communication with various dialogue partners and the ability to move between operational, tactical, and strategic levels.

Knowledge of program management and governance is a plus. Experience with Managing Successful Programmes (MSP) and/or Projects IN Controlled Environments (PRINCE2) is a good fit. Experience within Defense, the Dutch government, or another complex public organization is also a plus.

We are primarily looking for someone who looks beyond the information directly in front of them. You make connections between projects, ask follow-up questions when something is unclear, and dare to discuss points of attention. You work meticulously, take initiative, and are confident enough to communicate with various levels within the organization.

At the KMar, we consider objective recruitment and selection important. You can read how to apply in the 'Special Conditions' section.

This is where you will work

The Royal Netherlands Marechaussee (KMar) is a police organization with military status, managed by the Minister of Defence. It is one of the four components of the Dutch armed forces. Due to its specific tasks, the KMar, unlike the Navy, Army, and Air Force, does not fall under the direct command of the Commander of the Armed Forces. Except when the KMar is deployed abroad for tasks other than the police task concerning military personnel.

The KMar guards the safety of the State. In the Netherlands and far beyond. It is deployed worldwide in places of strategic importance. From royal palaces to the outer borders of Europe. From airports in the Netherlands to war and crisis areas around the world. The KMar is versatile in its deployment for security, especially when it matters.

Defensie is committed to the interests, welfare, and freedom of the Netherlands. We are active daily both domestically and abroad. Our global deployment strengthens international cooperation and ensures that people can develop freely. Now and in the future.

Approximately 58,000 people work directly and indirectly for peace and security within the Ministry of Defence. The ministry consists of the General Staff (the department), the Royal Netherlands Navy, the Royal Netherlands Army, the Royal Netherlands Air Force, the Royal Netherlands Marechaussee, the Defence Support Command (DOSCO), and the Materiel and IT Command (COMMIT).

Defensie is one of the largest employers in the Netherlands and exhibits similarities to a large corporation. The operational commands (Navy, Army, Air Force), the Marechaussee, the DOSCO, and the COMMIT resemble operating companies.

Special Conditions

How to apply?

You can apply for this vacancy via the application button. We look forward to receiving your CV and motivation letter.

We consider it important to recruit and select carefully and as objectively as possible. Therefore, in your motivation letter, we would like to read an answer to the following questions:

1. Motivation: What appeals to you about the role of Program Coordinator Physical Readiness, and why does this role align with your experience and way of working?
2. Planning and organizing: Describe a situation where you had to maintain an overview of multiple tasks, projects, or deadlines simultaneously. How did you keep track of progress and ensure that agreements were met?
3. Analyzing and initiative: Provide an example of a situation where you noticed that information was incomplete, elements did not align well, or a bottleneck was emerging. What did you do?
4. Communicating and organizational focus: Describe a situation where you had to liaunt between different people or levels within an organization. How did you ensure that information and agreements reached the right place?

We recommend using a concrete example for the sample questions. It can be helpful to structure your answer using the STAR method: Situation, Task, Action, and Result.

• This vacancy is open both internally and externally; internal candidates have priority if equally qualified.
• If there are sufficient applications, the vacancy may close earlier.
• A security screening and reference check are part of the selection procedure.
• An assessment may be part of the selection procedure.
• To be eligible for this position, you must be a citizen of a European Economic Area country. If not, you must possess a combined residence and work permit (GVVA).
• No rights can be derived from this vacancy text.
• Recruitment agencies are not welcome to respond to this vacancy.

Ask any question you may have

For more information about the application procedure:

Jack Deng - Senior Advisor Recruitment & Selection
[email protected]