Program Operations & Compliance Manager (Fördermittel / ESF+) - m/w/d - 75%

Über Avant Now

Avant Now is a female-led Startup Accelerator with its seat in Berlin. We support ambitious, predominantly female-led Impact-Tech startups in realizing their visions and turning them into market-ready and investable companies.

We operate in the dynamic startup environment – however, within the framework of publicly funded programs. This means: Innovation needs structure. Ambition needs integrity. Impact needs reliability.

Our team is small, international, performance-oriented, and very personal. We value diversity, integrity, and ambition – both in working with founders as well as in our team's interactions. We communicate directly, respectfully, and solution-oriented. Trust and self-responsibility are not empty phrases for us.

To strengthen our team, we are looking for a personality who combines operational excellence with joy in working in an international, value-driven environment.

Start: Expected 1.3./1.4.2026

Aufgaben

The Role

As Program Operations & Compliance Manager (m/w/d), you will take on a central role in structurally securing our programs.

A significant part of the task (ca. 60–70 %) includes:

• Safeguarding ESF+ / publicly funded program compliance
• Reviewing eligibility and documents
• Documented and deadline management
• Preliminary reports and evidence preparation
• Quality control and audit preparation
• Structuring and optimizing internal processes

At the same time, you will be an integral part of the Accelerator team. You will work closely with founders and colleagues to ensure that our program is implemented professionally, clearly, and reliably.

The internal team communication takes place mainly in English.
The communication with funding providers and formal reporting takes place in German.

Your Tasks at a Glance

• Responsibility for administrative and formal program requirements
• Safeguarding correct and complete documentation
• Coordination of administrative workflows within the cohorts
• Identifying risks and developing proactive solutions
• Ongoing improvement of structures and processes
• Contribution to a clear, responsible, and value-based team culture

Qualification

Your Profile

You bring with you:

• Very good German language skills in writing and speaking (C2 level)
• Very good English language skills (team working language)
• Experience in project coordination, administration, or publicly funded programs
• A high degree of attention to detail and structured work
  High self-responsibility and reliability
• Pleasure in clear processes and tidy documentation
• Openness to an international, diverse, and dynamic working environment

You are not just a pure administrative staff member – but someone who loves structure and flourishes in a dynamic, performance-oriented, entrepreneurial environment.

Mini-Self-Test

If you enjoy:

• Checklists to perfect
• Excel tables logically structured
• Finesse deadlines
• Dokumentationen revisionssicher aufzubauen
• Complex workflows clearly organized
• Between formal reporting in German and team communication in English to switch

… and feel comfortable in an international startup environment, then we look forward to your application.

If you primarily seek strategic leadership, coaching, or pure networking roles, this position is likely not the right one.

Benefits

We offer

• A responsible role with real influence
• An ambitious, diverse, and international team ((including our hairy Chief Happiness Officer, Chica 🐾)
• A working environment with high standards and clear communication
• Flexible working hours and hybrid work
• Remuneration based on TV-L E10 (75 %)
• Excessive vacation days
• Urban Sports Club membership
• Personal development conversations and coaching

We are not just looking for competence, but personality. People with whom we enjoy working together and growing together.

EQUAL OPPORTUNITIES

We welcome applications from people of all genders, backgrounds, and life experiences. In particular, from individuals who bring perspectives that are underrepresented in the startup ecosystem.

Application

Please send:

• Your CV
• A short motivation letter (max. 10 sentences), explaining why you are interested in the structurally and compliance-oriented aspects of this role

We will only process complete applications.

We look forward to your application.

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