Private Assistant / Chief of Staff (m/f/d)

What it's about.

We are currently looking for a suitable candidate for one of our Hamburg clients.
Behind a demanding private environment, there is often a person whom one can trust unconditionally: someone who relieves the burden, thinks ahead, and organizes life in the background so that there is room for the essentials. We are looking for exactly this personality – with experience in supporting wealthy private individuals or in a comparably responsible assistant, PA, or Chief of Staff function.

These tasks the role entails.

• Management and coordination of all private staff as well as household and property-related services

• Management and coordination of private properties, including maintenance and external service providers

• Organization of all private and business trips (flights, private jets, hotels, transfers, reservations)

• Proactive appointment planning and communication with internal and external partners

• Processing of private payments and approval of invoices in coordination with the Family Office / Finance department

• Coordination of external consultants and trusted advisors

• Organizational support for the family (e.g., education, philanthropy)

• Minor commercial tasks and other personal special assignments – independently and solution-oriented

What you (gladly) bring.

• Ideally, a university degree or commercial apprenticeship with many years of practical experience at a high level

• At least 5 years in a comparable position, ideally Family Office, private office of an entrepreneurial family, high-end hospitality, or personal assistant to a wealthy individual

• Ideally, experience in managing domestic staff and external service providers

• Ideally, experience with multiple properties or readiness for quick familiarization

• Confident handling of private financial and payment transactions

• Excellent German, very good English

• Very confident use of MS Office (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)

• Unconditional willingness to travel (primarily UK) and flexibility regarding times and priorities

This is you.

Pronounced loyalty and absolute discretion are important – combined with a keen sense for sensitive personal and financial matters. Equally important are initiative and a proactive attitude: ideally, recognize needs before they are expressed, and maintain the environment in such a way that the owner remains unburdened.
Emotional intelligence and stress resilience are in demand: remain friendly, confident, and solution-oriented even at high speed, with changing priorities, and occasional pressure. A well-groomed, professional appearance with natural authority towards employees and service providers – and at the same time, a clearly respectful attitude.

If the position appeals to you, we look forward to receiving your application.

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