People Operations Advisor/HR Generalist (f/m/d) 6 Months Contract

The People Team

We are a team of 12 colleagues who bring expertise in all HR disciplines - people operations and administration, talent acquisition, learning & development, reward and the people/business partnering space to Omio. We work in partnership and thrive on teamwork, collaboration and mutual support. Change management and adapting to shifting business landscapes does not faze us and we work hard to create an amazing employee experience for our colleagues at Omio.

If you want to meet our team and make Omio the home for your HR career, read more below and reach out.

The Role

We are seeking an organized and proactive HR & Admin Coordinator to support the setup and ongoing HR operations of our newly established Singapore entity on a fixed term contract. This role is key in ensuring a smooth employee experience while establishing compliant, efficient People processes from the ground up. This role will be part-time.

You will be responsible for coordinating employment pass (EP) applications, supporting payroll processes, managing employee documentation, and partnering closely with our global People Operations team. This is a hands-on position ideal for someone who thrives in a fast-paced environment, enjoys building from scratch, and has strong attention to detail in local HR administration.

These are the main responsibilities

• Coordinate with visa agencies to initiate and track Employment Pass applications for new hires.

• Collect and review employee documents (passports, qualifications, previous experience) and ensure compliance with MOM guidelines.

• Maintain a work pass tracker to monitor expiry/renewal timelines.

• Support the implementation of core HR systems (e.g., Workday) for Singapore-specific requirements.

• Input and validate employee data and contract terms into HRIS and payroll systems.

• Coordinate with the global People Ops team to ensure alignment of templates and processes.

• Prepare offer letters and employment contracts

• Manage local onboarding checklists, including EP approval confirmation, signed documents, system access, and first-day logistics.

• Assist with employee handbook localization.

• Prepare monthly payroll in cooperation with our local payroll provider.

• Track and support local statutory benefits (e.g., maternity leave, childcare leave).

• Be the first point of contact for Singapore-based employees for People related questions.

• Coordinate benefits and insurance enrollment with vendors.

• Performs other duties as required. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.