People & Office Manager (m/w/d)

We work globally, 80% of all employees do not work at a desk – but almost all software is built for desktop users: 🤯 With Ordio 💙, we're changing that: an "all in one" platform that focuses on these people and organizes their working day – from scheduling to time tracking to payroll. By 2026, we've received a Series-A financing of €12 million and are growing market by market beyond Germany 🚀

To give our team the space they need, we're looking for you as Team Assistant & People Operations (m/w/d) in part-time (approx. 20 hours/week). You'll be the good soul behind the scenes: You'll keep our people and HR processes running smoothly, ensure new employees have a seamless start, take care of our office at WeWork in Cologne, and be the first point of contact for organizational matters from the team. A versatile role for someone who likes to organize, think ahead, and get things done – with a lot of self-responsibility from day one.

Aufgaben

• 📄 HR & Verträge. You'll create and manage employment contracts and support with administrative HR matters.
• 🤝 On- & Offboarding. You'll organize a seamless start for new team members in Cologne or remotely and a clean exit when someone leaves.
• 💻 Tech-Organisation. You'll take care of the team's equipment: ordering, preparing, and sending MacBooks and other devices.
• 🎉 Team-Events. You'll plan and organize our regular team events that bring the team together.
• 🧾 People Operations. You'll be the first point of contact for organizational matters from the team – for example, questions about tools or travel expense accounting.
• 🗂️ Assistenz & Administration. You'll take on various administrative and organizational assistant tasks and keep an overview.
• 📮 Office Management. You'll ensure the organization of our WeWork office in Cologne – from general office organization to post processing and package delivery

Qualifikation

• ✅ First experience in a similar role – whether People Operations, HR, Office Management, or Team-Assistenz.
• 🧭 Organisationstalent: You work structured, reliable, and keep an overview even with many parallel tasks.
• 💪 Hands-on-Mentalität: You take on tasks independently, think ahead, and don't wait for detailed instructions.
• 😊 Kommunikationsstärke und eine freundliche, serviceorientierte Art – you're happy to be the first point of contact for the team.
• 🤐 Diskretion und Sorgfalt im Umgang mit vertraulichen Informationen (Verträge, Personaldaten).
• 🇩🇪 🇬🇧 Very good German and good English skills.
• 🤖 You have an eye for automating recurring tasks and work with enthusiasm with KI-Tools to make processes more efficient
• 📍 You're in or around Cologne and can regularly be on site at the office.

Benefits

• 🚀 From the start, you'll be part of Ordio 💙 as one of the fastest-growing startups in our field
• 💡 Participate in innovative solutions and products
• 😌 Shape an open and successful company culture
• 🤩 Young & motivated team
• 🏝️ Maximum flexibility – home office anteil and flexible working hours
• 🌃 Modern office in the heart of Cologne
• 📱 Latest technical equipment
• 🥳 Cool team events
• 🐶 Dog at work welcome
• 🏋️ Urban Sports Club membership
• 🚲 Jobrad

We at Ordio 💙 are looking for people who want to be more than just another employee: ambitious, forward-thinking thinkers, ready to shape and grow our young startup 🚀

Ordio 💙 is a web-based HR software that allows employees who don't work at a desk to be centrally managed – from registration to scheduling, time tracking, and document management or absence management 🧑‍💻

We believe that we can better solve the world's problems together if we equip people with the best tools to solve their own problems. We're always on the lookout for talented people who are interested in shaping the future together – shape it with us 💙

Does this sound like a challenging opportunity for you?

Then just write to us.

We look forward to hearing from you! 😌

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