People & Office Manager (m/w/d)

We are CASA Media, a Social-Media-Agentur aus Berlin with focus on Influencer-getriebenes App Marketing. Every month we bring 250+ Influencer-Kooperationen for our customers live. We grow and build our internal structures further out, therefore we are looking for support in the area of People & Office.

You ensure that People-Prozesse and Office-Organisation run reliably from Recruiting & Onboarding to smooth operations in the office. You work closely with the Founder/Management together and bring structure into a dynamic environment.

Aufgaben

🎯 Your Mission

You hold our team behind the scenes strong: klare Prozesse, saubere Koordination, gute Candidate Experience und ein Office, das funktioniert.

🧩 Your Tasks

People / HR

• Recruiting-Koordination (Applications, Communication, Scheduling, ggf. Initial Interviews)
• On-/Offboarding organize and maintain standards/checklists
• HR-Administration & System maintenance (Documents, Overviews)
• Process pragmatically further develop and document

Office / Operations

• Office routine & Service providers coordinate (Equipment, Orders, Organization)
• Interface to internal/external contacts (e.g. IT, Office Service)
• Support in preparing accounting (Invoices, Travel Expenses, Reconciliation)
• Optimization potential recognize and implement independently

Qualifikation

✅ What you bring with you

• You have a completed degree in the fields of Economics Psychology, Psychology, Business Administration, Communication or a commercial education in these fields
• Experience in a similar role (Office Management, People Ops, HR Assistant/Coordinator etc.)
• You work structured, reliable and communicate clearly
• You enjoy managing many small topics parallel without losing sight of the bigger picture
• Very good German, good English (at least B2)
• Safe handling with common tools (Google Workspace / MS, HR-Tools are a plus)

➕ Nice to have

• First experience with recruiting (Active Sourcing not necessary, but welcome)
• Experience with preparing accounting or administrative finance processes
• Pleasure in documenting processes and building standards (without