Office & Team Assistant (m/w/d) in Teilzeit (25-30 Std./Woche)

The Nayoki GmbH is a family-owned digital agency with its headquarters in Munich, founded in 2004. The company group includes four specialized units in the areas of Performance Marketing, Social Media & Influencer Marketing, Media, and E-Commerce Consulting. We work together under one roof in our agency mill directly on the idyllic Auer Mühlbach in Untergiesing. Our central Excellence Center – Office Management, Finance, and HR – supports the individual agencies within a Shared Service Center. In your role, you will keep our team and management organized and ensure a smooth flow of office operations. You will take on a central interface function and actively contribute to a professional and positive working atmosphere.

Aufgaben

• Reception and support for guests, customers, and external partners, as well as the first point of contact on site and by phone
• Supporting management and team in operational daily business, especially with calendar management, scheduling, travel organization, and administrative assistance tasks
• Ensuring a smooth office routine, including preparation and follow-up of meetings, setting up new workstations, ordering supplies, and mail processing
• Planning, organizing, and following up on internal and external events, workshops, congresses, trade fair appearances, and events
• Coordinating and supervising external service providers and contractors in the areas of facility management, fleet management, contract management, and insurance management
• Taking over organizational tasks in the areas of occupational medicine, occupational safety, and occupational health, as well as serving as a safety representative

Qualifikation

• A successful completed commercial training or comparable qualification with at least 2 years of relevant work experience in the field of office management, team assistance, event management, or hotel/tourism

• Organizational strength, high service orientation, and a self-reliant and structured working style

• High initiative, flexibility, and hands-on mentality combined with responsibility and proactive thinking

• Persuasive, trustworthy, and professional appearance, as well as excellent interpersonal and communication skills – you create a positive atmosphere and are happy to be the central point of contact for colleagues

• Very good German and good English language skills, as well as confident use of MS Office and common digital tools

• Readiness for regular presence in the office on five days a week (no general home office requirement; occasional home office possible after coordination)

Benefits

• A varied and responsible part-time position (25-30 weekly hours / 5-day-week) in a dynamic work environment with flat hierarchies and short decision-making paths
• Much room for maneuvering, as well as the opportunity to bring in your own ideas and actively develop processes
• A valued and collegiate team with close cooperation and mutual support
• A long-term secure job in a growing company
• Attractive additional benefits such as wellness pass, fresh fruit, Fausto coffee, free drinks, and regular team events

If you're interested? Then we're really looking forward to your application. If you think you're the ideal addition to our team and share our philosophy and working style, then let data speak and use our convenient online application.

Find more English-speaking jobs in Germany on Arbeitnow