Office Manager

Duties and responsibilities:

• Supervise and manage office staff, fostering a collaborative team environment.
• Maintain accurate records of company documents, employee files, and operational data.
• Assist in the preparation and management of the office budget, monitoring expenses and ensuring cost-effectiveness.
• Oversee invoicing processes, ensuring timely billing and payment collection from clients.
• Coordinate payroll processing and ensure compliance with relevant regulations.
• Assist in the recruitment, on boarding, and training of new employees.
• Ensure all rentals and finance contracts are completed accurately and legally.
• Oversee vehicle maintenance schedules, ensuring compliance with safety regulations and company policies.
• Liaise with suppliers and vendors to negotiate contracts and manage service agreements.
• Serve as a point of contact for clients, addressing inquiries and providing information about services.
• Maintain records of vehicle inventory, sales, and trade-ins.
• Coordinate with IT support to ensure that office technology and systems are functioning properly.
• Address any operational issues that arise and implement solutions to improve processes.
• Ensure the company adheres to industry regulations and safety standards.
• Process the rental agreements between both parties accurately.

Skills and responsibilities:

• Strong verbal and written communication skills
• Capability to lead and motivate a team, fostering a positive work environment.
• Understanding budgeting, invoicing, and financial reporting to effectively manage office expenses.
• Proficiency in managing time efficiently to meet deadlines and handle various responsibilities.
• Familiarity with office management software, spreadsheets, and other relevant technology.
• Ability to negotiate contracts and service agreements with vendors and suppliers.
• A relevant bachelor’s or master’s degree