Office Manager (m/w/d)

We are developing a smart Guest-Experience platform that rethinks Hospitality. Whether it's Reserving, Checking in, Ordering or Paying: With luca, everything runs digitally, smoothly – and completely without app download. We take hotels, restaurants, and events off the complex processes and create space for what really matters: happy guests and relaxed teams.

We are looking for someone with a sense of Workspace Culture and Well-being Atmosphere. Someone who creates a place where our team likes to work together, feels comfortable, and is happy. The Office Heartpiece, that brings energy, organization, and team spirit together.

Aufgaben

🎯 Your Mission

Office Operations & Workplace Experience

Surety of a structured, well-maintained, and modern work environment

Purchasing and managing office supplies, hygiene, and beverage provisions

Preparation of meeting rooms as well as support for internal meetings and events

Professional reception of guests, employees, and service providers

Responsibility for post and package management

Externe & Facility Management

Management of external service providers (cleaning, catering, maintenance etc.)

Administration of contracts and service agreements

Surety of health, safety, and compliance standards

Care for company cars and other administrative topics

Process Optimization & Workplace Projects

Further development and optimization of existing office processes

Introduction of smart solutions for a more efficient workday

Support for cross-departmental projects around workplace, culture, and organization

Events, Culture & Team Support

Planning, organization, and implementation of team offsites, internal events, and company events

Close cooperation with the People & Culture Team on cultural initiatives

Support for onboarding new colleagues – from their first day to successful integration

Travel & Remote Support

Organization and booking of business trips (especially for remote employees)

Coordination of travel accommodations, transportation, and relevant documentation

Qualifikation

🔍 What you should bring

Experience & Expertise

Multiple years of experience in office, workplace, or facility management

Ideal knowledge of labor and health protection in Germany

Fundamental project management skills

Safe handling of MS Office; tools like Jira or Confluence are a plus

Communication & Cooperation

Very good German language skills (B2+) and good English language skills

Professional, friendly, and approachable demeanor

Pleasure in dealing with people and an outstanding service consciousness

Communicative strength – sovereign even in lively moments

Workstyle & Mindset

Structured, organized, and reliable work style

Responsibility and a good sense of priorities

Able to handle multiple tasks simultaneously

Persönlichkeit & Workspace-Feeling

Love for detail and an eye for atmosphere, order, and aesthetics

Proactive thinking: You recognize what's needed before others do

Team orientation and enthusiasm to actively shape a positive work environment

Benefits

🚀 What you can expect from luca

Work–Life-Balance, just the way it should be: 30 days of vacation – because relaxation is just as important as performance.

Lunch on us: With meal allowances, we ensure that you're well-fed at lunchtime.

We got your back – and your fitness: Urban Sports Club ensures that you keep your body and mind in balance.

Level Up: Whether it's sales skills or personal growth – we foster your development and open up perspectives beyond your role.

Top Equipment: MacBook? Of course. You'll get everything you need to really get started.

Teamspirit inclusive: Regular team & company events – remote or live – strengthen not only the sense of community but also make it fun.

Zentral gelegen: Our office is easy to reach – right in the heart of Berlin at Ostkreuz.

🎉 Join us!

You have a desire to make our office your favorite place? Let's talk.

🌈 Every u is different – and at luca, we celebrate exactly that. We believe in genuine diversity. Because the best ideas emerge when diverse people come together. At luca, there's room for you – just as you are.

❓Do you have questions?

Please feel free to contact your point of contact, Pia. 🧚‍♀️