Office Manager & HR Administrator

Office Manager / HR Administrator

Location: On-site · Full-time

We are looking for a highly organized, proactive and people-focused Office Manager / HR Administrator to support daily operations and ensure a smooth and efficient workplace. In this hybrid role, you will manage office administration while supporting HR processes, acting as a key point of contact for employees, candidates and external partners.

This is an excellent opportunity for someone who thrives in a structured environment, enjoys multitasking and takes pride in maintaining high standards of organisation, communication and confidentiality.

• Oversee day-to-day office operations, ensuring a well-organized and functional workspace.

• Manage incoming calls, emails and general inquiries.

• Maintain office supplies, equipment and facility needs, coordinating with vendors when necessary.
• Support internal communication and assist management with administrative tasks.

• Maintain accurate employee records and HR documentation, both digital and physical.
• Process employment contracts, updates, onboarding documents and termination paperwork.
• Support recruitment activities, including job posting, candidate coordination, interview scheduling and onboarding preparation.
• Track leave, attendance, benefits-related information and employee changes.
• Ensure compliance with internal HR policies and assist with HR reporting and audits.

• Previous experience in office administration, HR support or a combined administrative/HR role.
• Native-level proficiency in German and very good English skills (both written and spoken)
• Strong organizational and multitasking skills with excellent attention to detail.
• Professional communication skills and the ability to interact confidently with employees, candidates and external partners.
• Good command of MS Office tools (Outlook, Excel, Word) and comfort working with HR systems or databases.
• High level of discretion and confidentiality when managing sensitive information.
• Proactive, solution-oriented mindset with the ability to work independently and prioritize effectively.

• A central and highly visible role within the organisation.

• A dynamic workload combining structured admin tasks with people-focused HR activities.

• Opportunities to grow professionally within HR and operations.

• A collaborative environment where precision, reliability and professionalism are valued.

You thrive in organised environments, enjoy supporting colleagues, and naturally take ownership of administrative processes. Youre dependable, composed, and comfortable balancing multiple responsibilities while maintaining a high level of accuracy and professionalism.